Sr Associate - Administration

SE2; Gurugram District; On-site; INR 1,000,000 - 1,600,000; Full time

Job summary

SE2 in Gurugram, India seeks an Executive Assistant to the CEO who thrives in a fast-paced startup culture. You will be a strong team player supporting C-level leadership, multitask, and own assignments with exceptional organization.

Responsibilities include calendar management, domestic and international travel planning, expense reporting with Concur, maintaining correspondence, coordinating with clients and partners, and helping plan events.

Qualifications

• 3+ years of experience supporting a C-level executive.
• College degree required.
• Strong organizational skills with ability to prioritize multiple tasks with attention to detail.
• Excellent written and verbal communication; professional presence with executives, clients, and partners.
• Proactive, solution-focused attitude; able to ask questions and propose change.
• Proficient in Outlook, Microsoft Office, Adobe, Slack, and Concur; ability to troubleshoot.

Responsibilities

• Manage executive calendar with changing priorities.
• Arrange domestic and international travel plans.
• Track expenses and prepare reports using Concur.
• Maintain organized systems for important correspondence and internal workflow.
• Coordinate between clients, partners, vendors, and internal teams to keep initiatives on track.
• Research, prioritize and follow up on tasks; determine appropriate action.
• Suggest process improvements to enhance workflow efficiency.
• Develop plans and assist in organizing events such as team off-sites and board meetings.
• Assist with personal tasks as needed.

Skills

Strong organizational skills

Outstanding communications

Discretion with confidential info

Independent initiative

Team-oriented

Education

College degree

Tools

Outlook

Microsoft Office Suites

Adobe

Slack

Concur

Job description

Job Summary

The Executive Assistant to the CEO is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small.

Responsibilities

• Work closely with the leaders and first assistant to help manage an ever-changing calendar.
• Arrange detailed domestic and international travel plans.
• Track expenses and compile expense reports for the leader using Concur.
• Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow.
• Act as the glue between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined.
• Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action.
• Suggest and implement ways to improve processes to help workflow efficiency.
• Develop plans and help manage events such as team building off-sites, workshops and board meetings.
• Assist with personal tasks as needed.

Requirements

• Minimum of 3+ years professional experience supporting a C-level executive.
• College degree required.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Outstanding communications skills, both written and verbal, as well a professional presence to liaise with other executives, clients, partners, and colleagues at all levels.
• Positive and forward-thinking attitude; actively seeking solutions and opportunities, unafraid to ask questions and propose change.
• Computer Skills - Efficiency in Outlook, Microsoft Office Suites, Adobe, Slack, Concur and the ability to troubleshoot.
• Ability to work independently with a high degree of self-initiative.
• Proven ability to handle confidential and sensitive information with discretion.
• Team focused perspective; assisting others and seeking help when needed.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.