Site admin / project admin

Aratt; Bengaluru; On-site; INR 350,000 - 480,000; Full time

Job summary

Aratt Developers is seeking a Site Administrator for the Bengaluru project site. The role requires 2-5 years of site admin experience and full-time commitment.

You will oversee day-to-day administrative tasks, maintain attendance records, and coordinate with HR, procurement, and accounts to ensure smooth site operations. Key duties include managing site stationery, vendor coordination, biometric attendance usage, and generating daily reports.

Qualifications

• 2-5 years of site administration experience.
• Proficiency in maintaining attendance, records, and reports.
• Experience coordinating with HR, procurement, and accounts.
• Familiarity with biometric attendance systems.
• Ability to manage site office supplies and vendor coordination.

Responsibilities

• Manage day-to-day administrative activities at the project site.
• Maintain staff, labour, visitor, and contractor records.
• Monitor daily attendance of staff and labourers.
• Coordinate with HR on attendance, leaves, transfers, and onboarding.
• Ensure proper functioning of biometric attendance systems at the site.
• Maintain site attendance registers, records, and daily reports.
• Coordinate manpower requirements with HR and site management.
• Handle site office supplies and inventory.
• Prepare and submit site administrative reports.
• Coordinate with accounts, procurement, IT, and project teams.

Job description

Job Description - Site Admin

Company: Aratt Developers

Designation: Site Admin

Location: Project Site, Bengaluru

Experience: 2-5 Years

Employment Type: Full-Time

Key Responsibilities

• Manage day-to-day administrative activities at the project site.
• Maintain staff, labour, visitor, and contractor records.
• Monitor and maintain daily attendance of staff and labourers.
• Coordinate with HR regarding attendance, leave, new joiners, transfers, and employee-related matters.
• Ensure proper functioning and usage of biometric attendance systems at the site.
• Maintain site attendance registers, records, and daily reports.
• Coordinate manpower requirements with HR and site management.
• Handle site office stationery, office supplies, consumables, and inventory.
• Raise purchase/requisition requests for required materials and follow up until delivery.
• Maintain petty cash, supporting bills, vouchers, and expense records as per company procedures if applicable
• Coordinate with vendors, suppliers, contractors, housekeeping, security, and other service providers.
• Monitor housekeeping, sanitation, drinking water, pantry, and general site-office requirements.
• Ensure proper maintenance of office equipment, furniture, electrical items, and other administrative assets.
• Maintain records of company assets issued at the site and coordinate asset handover/return.
• Coordinate accommodation, transportation, food, and other facilities for site staff/labourers wherever applicable.
• Maintain proper filing of invoices, bills, delivery challans, quotations, and administrative documents.
• Coordinate with Accounts, HR, Procurement, IT, and Project teams for site-related requirements.
• Support employee onboarding and documentation at the project site.
• Monitor and report site administrative issues to the concerned management.
• Ensure compliance with company administrative policies and procedures.
• Prepare and submit daily/weekly/monthly administrative reports as required.
• Handle any other administrative responsibilities assigned by the Head HR.