Admin

JSW Energy; Khavda; On-site; INR 260,000 - 380,000; Full time

Job summary

JSW Energy is seeking an experienced Administration Executive for our Khavda, Gujarat site. You will supervise administrative staff, manage attendance and timesheets, maintain site records, and coordinate with site workers and the Hyderabad head office to ensure smooth operations.

Key duties include SAP MM module usage, timely bill processing, vendor liaison, onboarding of new site staff, payroll data support, travel planning, and arranging accommodation.

Qualifications

• Site admin experience with staff supervision and documentation.
• Ability to coordinate with multiple stakeholders including vendors and head office.
• Proactive, organized approach to maintaining records and processes.

Responsibilities

• Supervise administrative staff, visitors and guest management.
• Maintain site records, files, attendance, reports and correspondence.
• Coordinate with site employees, contractors, and vendors.
• Liaise between site staff and Hyderabad office departments (HR, accounts, procurement).
• Maintain attendance, leave records and timesheets for site staff and Retainers.

Skills

Staff supervision

Coordination

Documentation

Vendor management

Tools

SAP MM

Job description

Role & responsibilities

• 1. Manage and supervise administrative staff, visitors & Guest Management.


• 2. Maintain site records, files, and documentation (attendance, reports, correspondence).


• 3. Coordinate with site employees, contractors, and vendors.


• 4. Liaise between site staff and hyderabad office departments (HR, accounts, procurement).


• 5. Maintain attendance, leave records, and timesheets of site staff & Retainers (Supporting Staff)


• 6. Assist with onboarding of new site employees and contractors.


• 7. Support payroll data submission and employee documentation.


• 8. Manage stationery, office supplies, and site facilities.


• 9. Arrange travel, accommodation, and transportation for site staff.


• 10. Perform other administrative duties as assigned by site management.


• 11. Event planning & organizing and liaison / Tie-ups with Hotels.


• 12. Vendor Management and Liaisoning with local bodies.


• 13. Coordinate the office calendar, scheduling meetings and appointments.


• 14. SAP operations (Admin), Timely bill processing, Record keeping and inventory management.


• 15. Preparation of SOPs / SLA and ensuring the benchmark Admin operations.

Preferred candidate profile

Were looking for a proactive and organized Administration Executive responsible for providing administrative support at the project/site location. The role ensures smooth day-to-day site

operations, coordination between site staff and head office, proper documentation, and compliance with company policies and the use of the SAP MM module.

Only those candidates should apply who are willing to relocate to Khavda, Gujarat.