Senior Manager - Administration

Health Prime Services; Mumbai; On-site; INR 4,000,000 - 6,500,000; Full time

Job summary

Health Prime Services seeks a seasoned Administration and Facility Management leader to oversee operations across multiple office locations in India. You will manage regional teams, vendor relationships, and cost optimization while ensuring safety, security, and smooth workplace services.

Ideal candidate has 10+ years in corporate services, strong budgeting skills, and experience with cross-location projects. Willingness to travel and adapt to US shift timings may be required.

Qualifications

• 10+ years of experience in Administration, Facility Management, Corporate Services, Workplace Operations, or General Administration.
• Experience in managing multi-location office operations and administration teams.
• Strong exposure to vendor management, contract negotiations, procurement, and cost optimization.
• Experience in budget planning, facility operations, workplace services, and employee support functions.
• Prior experience in BPO, IT, Shared Services, GCC, or multinational organizations preferred.

Responsibilities

• Lead Administration & Facility Management operations across multiple office locations.
• Ensure smooth functioning of workplace services, infrastructure, security, housekeeping, transport, and employee facilities.
• Manage regional administration teams and maintain standardized workplace practices across sites.
• Oversee vendor relationships, contract negotiations, SLA compliance, and cost optimization initiatives.
• Drive budget planning, expense management, procurement efficiency, and MIS reporting.
• Ensure compliance with statutory requirements, workplace safety, fire & security standards.
• Support office expansions, relocations, workplace transformation, and infrastructure projects.
• Enhance employee workplace experience through effective facility and support services.
• Implement process improvements, automation initiatives, and governance frameworks across locations.

Skills

Administration & Facility Management

Multi-site Operations Management

Vendor & Contract Management

Corporate Services

Workplace & Employee Services

Budgeting & Cost Control

Procurement & Asset Management

Statutory Compliance & Risk Management

Fire & Safety Compliance

MIS Reporting & Process Improvement

Stakeholder Management

Team Leadership

Education

Bachelor's Degree in Business Administration or MBA in Facilities Management, Engineering, or related field

Job description

Role & responsibilities

• Lead Administration & Facility Management operations across multiple office locations.
• Ensure smooth functioning of workplace services, infrastructure, security, housekeeping, transport, and employee facilities.
• Manage regional administration teams and maintain standardized workplace practices across sites.
• Oversee vendor relationships, contract negotiations, SLA compliance, and cost optimization initiatives.
• Drive budget planning, expense management, procurement efficiency, and MIS reporting.
• Ensure compliance with statutory requirements, workplace safety, fire & security standards.
• Support office expansions, relocations, workplace transformation, and infrastructure projects.
• Enhance employee workplace experience through effective facility and support services.
• Implement process improvements, automation initiatives, and governance frameworks across locations.

Preferred candidate profile

Education

• Bachelor's Degree in Business Administration or MBA in Facilities Management, Engineering, or related field.

Experience

• 10+ years of experience in Administration, Facility Management, Corporate Services, Workplace Operations, or General Administration.
• Proven experience in managing multi-location office operations and administration teams.
• Strong exposure to vendor management, contract negotiations, procurement, and cost optimization.
• Experience in budget planning, facility operations, workplace services, and employee support functions.
• Prior experience in BPO, IT, Shared Services, GCC, or multinational organizations preferred.

Key Skills

• Administration & Facility Management
• Multi-site Operations Management
• Vendor & Contract Management
• Corporate Services
• Workplace & Employee Services
• Budgeting & Cost Control
• Procurement & Asset Management
• Statutory Compliance & Risk Management
• Fire & Safety Compliance
• MIS Reporting & Process Improvement
• Stakeholder Management
• Team Leadership

Core Competencies

• Strong leadership and people management skills.
• Excellent communication, negotiation, and stakeholder management abilities.
• Strategic planning with hands-on operational execution.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to manage multiple locations and cross-functional priorities.

Additional Requirements

• Willingness to travel across India locations as per business requirements.
• Flexible to work in US shift/night shift environment when required.