Administration Executive

Duroshox; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Duroshox is seeking a skilled administrator to oversee multi-location facility management including 4 manufacturing plants and the corporate office. The role focuses on facilities upkeep, vendor management, and compliance with safety, environment, and local regulations.

You will coordinate transport, IT infrastructure support, security, and employee services while liaising with authorities for approvals and audits. Strong governance and cost optimization are essential.

Qualifications

• Any Graduate (Preferred: MBA / PGDM in Operations, HR or Administration).
• 3+ years of experience in administration of manufacturing facilities.
• Experience in multi-location plant administration preferred.

Responsibilities

• Oversee administration of 4 manufacturing plants and city office.
• Manage facility upkeep, housekeeping, security, and employee services.
• Coordinate transport, vendor contracts, and service providers.
• Ensure compliance with applicable laws related to facility management and safety.
• Liaise with local authorities for licenses, approvals, and audits.
• Drive continuous improvement in IT, utilities, and infrastructure.
• Monitor contracts, SLAs, and timely payments with vendors.

Skills

Administrative expertise

Facility management

Vendor management

Contract management

Statutory compliance

Problem-solving

Quality & safety

Education

MBA/PGDM in Operations, HR or Administration

Any Graduate

Job description

JOB PURPOSE

To ensure efficient and seamless administration of all manufacturing plants and corporate office by delivering best-in-class facilities and support services. The role is responsible for infrastructure upkeep, vendor management, employee services, statutory compliance, audits, and liaisoning with authorities to ensure smooth and compliant operations.

MAIN RESPONSIBILITIES

1. Overall Administration (Multi-Location)

• Oversee end-to-end administration of all 4 manufacturing plants and city office.
• Ensure high standards of facility management, upkeep, and employee services.
• Conduct periodic inspections to maintain world-class infrastructure standards.

2. Facility Management & Upkeep

• Manage housekeeping, gardening, pest control, and cleanliness across all locations.
• Ensure maintenance of buildings, utilities, furniture, and office infrastructure.
• Monitor STP/ETP, waste management, water systems, and energy usage.

3. Transport & Logistics Management

• Manage employee transportation (bus/cab), vehicles, and driver operations.
• Monitor vehicle utilization, fuel consumption, and maintenance.
• Ensure safe, reliable, and timely commuting services.

4. Security Management

• Ensure effective deployment and monitoring of security services across locations.
• Implement and review security protocols, access control, and surveillance systems.

5. Employee Services & Engagement

• Provide best-in-class facilities including canteen, pantry, and workplace amenities.
• Plan and execute employee engagement activities (especially for shopfloor employees).
• Ensure grievance handling related to admin services.

6. IT & Infrastructure Support

• Coordinate with IT team for telecom, networking, and system infrastructure support.
• Ensure uptime and functionality of basic IT and office systems.
• Liaise with infrastructure team for expansion, layout changes, and facility

7. Vendor & Contract Management

• Manage contracts related to housekeeping, security, transport, canteen, and maintenance.
• Ensure service quality, SLA adherence, and timely bill processing.
• Coordinate with purchase and finance for PO release and payments.

8. Statutory Compliance & Legal (Admin Scope)

• Ensure compliance with applicable laws related to facility management, safety, environment, and local regulations.
• Maintain licenses, approvals, and statutory records.
• Handle legal matters related to administration and infrastructure.

9. Liaisoning with Authorities

• Liaise with local authorities such as Police, Municipality, Electricity Board, Pollution Control Board, etc.
• Facilitate inspections, approvals, and statutory interactions.

10. Discipline & Governance

• Ensure discipline and compliance to workplace norms in common areas and facilities.
• Support disciplinary actions related to admin violations

11. Audits & Compliance Systems

• Ensure readiness for internal, external, ISO, and customer audits.
• Maintain records, documentation, and closure of audit observations

8. Probation reviews

REQUIRED COMPETENCIES

• Strong administrative and facility management expertise
• Vendor and contract management skills
• Knowledge of statutory compliance and legal frameworks
• Problem-solving and decision-making ability
• Focus on quality, safety, and cost optimization

GOOD TO HAVE COMPETENCIES

• Knowledge of Scrum / Agile methodologies
• Exposure to Deming / Quality excellence frameworks

EDUCATION & EXPERIENCE

• Any Graduate (Preferred: MBA / PGDM in Operations, HR or Administration)
• 3+ years of experience in administration of manufacturing facilities
• Experience in multi-location plant administration preferred