Senior HR & Administration Manager

Recex Pvt Ltd.; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Recex Pvt Ltd. is seeking an experienced HR & Administrative professional to manage end‑to‑end recruitment, onboarding, payroll coordination, and employee records in Mumbai.

The role covers employee relations, legal compliance, events, office administration, and coordination with management. Ideal candidates have 5–8 years in HR, strong communication, and MR MS Office proficiency.

Qualifications

• Graduate or postgraduate in HR, business administration, or a related field.
• MBA/PGDM in HR is preferred.
• 5–8 years of relevant HR, administration and employee relations experience.
• Working knowledge of labour laws, statutory compliance, and HR practices.
• Proficiency in MS Office and HR documentation.

Responsibilities

• Manage end-to-end recruitment, selection, onboarding and exit formalities.
• Handle attendance, leave, payroll coordination, employee records and HR documentation.
• Implement HR policies and maintain employee files and records.

Skills

Communication

Organization

Problem solving

Confidentiality

Leadership

Multitasking

Decision making

Education

Graduate/Postgraduate in HR or related field

MBA/PGDM in HR preferred

Tools

MS Office

Job description

Key Responsibilities

Recruitment & HR Operations

• Manage end-to-end recruitment, selection, onboarding, and exit formalities.
• Handle attendance, leave, payroll coordination, employee records, and HR documentation.
• Implement HR policies and maintain employee files and records.

Employee Relations & Grievances

• Address employee grievances, workplace conflicts, and disciplinary matters.
• Handle employee notices, warning letters, and show-cause notices in coordination with management.
• Maintain employee discipline and promote a positive work environment.

Legal & Statutory Compliance

• Ensure compliance with applicable labour laws and employment regulations.
• Maintain statutory records and coordinate with legal consultants, advocates, and compliance professionals.
• Coordinate legal notices, labour disputes, employment-related matters, and documentation.
• Support management in policy implementation and legal compliance requirements.

Events & Employee Engagement

• Plan and organize company events, festivals, celebrations, and employee engagement activities.
• Coordinate internal communications and employee recognition initiatives.

Office Administration

• Oversee daily office operations, housekeeping, maintenance, and office supplies.
• Manage vendors, service providers, facilities, and administrative expenses.
• Ensure smooth functioning of office infrastructure and workplace facilities.

Management Coordination

• Coordinate with management and department heads on HR and administrative matters.
• Prepare HR reports, maintain documentation, and ensure timely completion of assigned tasks.
• Handle confidential employee and company matters professionally.

Qualifications & Experience

• Graduate/Postgraduate in HR, Business Administration, or a related field.
• MBA/PGDM in HR preferred.
• 5-8 years of relevant experience in HR, administration, and employee relations.
• Working knowledge of labour laws, statutory compliance, and HR practices.
• Proficiency in MS Office and HR documentation.

Required Skills

• Excellent communication and interpersonal skills.
• Strong organizational, coordination, and problem-solving abilities.
• Ability to handle sensitive employee and legal matters confidentially.
• Strong leadership, multitasking, and decision-making skills.