HR & Administration Executive (MBA)

M/S Swadeshi Empresa Pvt Ltd; Ahmedabad District; Sur place; INR 300 000 - 480 000; Plein temps

Résumé du poste

M/S Swadeshi Empresa Pvt Ltd is seeking an HR & Administration professional in Ahmedabad to manage end-to-end recruitment, payroll coordination, and personnel records. You will oversee general office administration, vendor coordination, travel arrangements and documentation to ensure smooth operations.

The role involves coordinating with management, maintaining HR MIS reports and supporting policy implementation across departments.

Qualifications

• Strong communication and interpersonal abilities for stakeholder management.
• Solid understanding of HR practices and office administration.
• Proficiency with MS Excel, Word and PowerPoint for reporting.
• Organizational, multitasking and problem-solving capabilities.
• Ability to maintain confidentiality and work independently.
• Professional attitude and strong coordination with teams.

Responsabilités

• Handle end-to-end recruitment, screening, interviews, selection and onboarding of employees.
• Maintain employee records, attendance, leave management and personnel files.
• Coordinate payroll inputs, salary processing and statutory compliance, including PF, ESIC and other applicable labour laws.
• Prepare appointment letters, offer letters, HR policies and employee documentation.
• Manage employee grievances, discipline, performance reviews and employee engagement activities.
• Coordinate employee training and skill development programs.
• Manage daily office administration and ensure smooth workplace operations.
• Oversee office facilities, housekeeping, security, maintenance and office supplies.
• Coordinate with vendors, service providers and external agencies.
• Manage travel arrangements, hotel bookings, transportation and guest hospitality.
• Maintain administrative records, agreements, documentation and asset registers.
• Organize company meetings, internal events and employee welfare activities.
• Coordinate with management and departmental heads for manpower and administrative requirements.
• Prepare HR MIS reports, attendance summaries and monthly administrative reports.
• Monitor employee productivity, punctuality and adherence to company policies.
• Support management in implementing organizational policies and operational improvements.

Connaissances

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Problem-solving

Confidentiality

Independence

Coordination skills

Professional attitude

Discipline

Outils

MS Excel

MS Word

PowerPoint

Description du poste

Key Roles & Responsibilities

1. Human Resource Management

• - Handle end-to-end recruitment, screening, interviews, selection and onboarding of employees.
• - Maintain employee records, attendance, leave management and personnel files.
• - Coordinate payroll inputs, salary processing and statutory compliance, including PF, ESIC and other applicable labour laws.
• - Prepare appointment letters, offer letters, HR policies and employee documentation.
• - Manage employee grievances, discipline, performance reviews and employee engagement activities.
• - Coordinate employee training and skill development programs.

2. General Administration

• - Manage daily office administration and ensure smooth workplace operations.
• - Oversee office facilities, housekeeping, security, maintenance and office supplies.
• - Coordinate with vendors, service providers and external agencies.
• - Manage travel arrangements, hotel bookings, transportation and guest hospitality.
• - Maintain administrative records, agreements, documentation and asset registers.
• - Organize company meetings, internal events and employee welfare activities.

3. Management Coordination & Reporting

• - Coordinate with management and departmental heads for manpower and administrative requirements.
• - Prepare HR MIS reports, attendance summaries and monthly administrative reports.
• - Monitor employee productivity, punctuality and adherence to company policies.
• - Support management in implementing organizational policies and operational improvements.

Required Skills

• - Strong communication and interpersonal skills.
• - Good knowledge of HR practices and office administration.
• - Proficiency in MS Excel, Word and PowerPoint.
• - Organizational, multitasking and problem-solving abilities.
• - Ability to maintain confidentiality and work independently.
• - Professional attitude, discipline and strong coordination skills.