Senior Facilities Executive - Soft Services

JLL; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Cab facility on chargeable basis

Job summary

JLL seeks a Senior Facilities Executive to oversee day-to-day facility operations at Kadubeesanahalli, Bangalore. You will drive cleanliness, safety, and efficiency across services, coordinating vendors and managing 24/7 coverage when required.

The role demands 4-6 years in facilities management, strong MS Office skills, and experience with CAFM/CMMS, with a Bachelor's degree in a related field. Rotational shifts and 6-day workweeks apply.

Qualifications

• Bachelor's degree in Facility Management, Hotel Management, Business Administration, or related field.
• 4-6 years of experience in facilities management or related operations role.
• Prior experience in vendor management and contract administration.
• Prior experience in managing large facilities of size minimum 500,000 SFT.

Responsibilities

• Oversee janitorial services to maintain cleanliness.
• Manage pest control programs including scheduling, vendor coordination, and compliance monitoring.
• Supervise landscaping services for aesthetic appeal and plant health.
• Conduct regular facility inspections and maintain records.

Skills

Vendor management

Contract administration

MS Office

Communication skills

Time management

Education

Bachelor's degree

Tools

CAFM/CMMS

Microsoft Office Suite

Facility management software

Job description

Designation: Senior Facilities Executive - Soft Services

Job Location: Kadubeesanahalli, Outer ring road, Bangalore

Educational Qualification: Bachelor's degree in Facility Management, Hotel Management, Business Administration, or related field

Experience Required: 4-6 years of experience in facilities management or related operations role

Shift Timings: Rotational Shifts

Work Schedule: 6 days/week

Notice Period: 1 Month

Cab Facility: Yes, On chargeable basis

What this job involves

We are seeking a detail-oriented and proactive Facilities Executive to oversee the day-to-day operations of our facility management services. The ideal candidate will ensure optimal functioning of all facility services while maintaining high standards of cleanliness, safety, and operational efficiency.

Service Management

• Oversee and coordinate janitorial services to maintain cleanliness standards across all facility areas
• Manage pest control programs including scheduling, vendor coordination, and compliance monitoring
• Supervise outdoor and indoor landscaping services to ensure aesthetic appeal and plant health
• Conduct regular facility inspections and maintain comprehensive inspection records

Operations & Administration

• Person should be willing to work in shifts.
• Manage work order systems including ticket creation, assignment, tracking, and closure
• Coordinate shift schedules for facility staff to ensure 24/7 coverage where required
• Maintain accurate documentation and records of all facility activities and services
• Generate regular reports on facility performance metrics and service delivery

Vendor & Stakeholder Management

• Manage relationships with external vendors and service providers
• Monitor service level agreements (SLAs), and ensure vendor compliance
• Conduct vendor performance evaluations and implement corrective actions when needed
• Serve as primary point of contact between facility users and service providers

Compliance & Safety

• Ensure adherence to health and safety regulations across all facility operations
• Conduct risk assessments and implement safety protocols
• Maintain compliance with environmental and regulatory requirements
• Coordinate emergency response procedures and facility evacuation plans

Required Qualifications

Education & Experience

• Bachelor's degree in Facility Management, Hotel Management, Business Administration, or related field
• 4-6 years of experience in facilities management or related operations role
• Prior experience in vendor management and contract administration
• Prior experience in managing large facilities of size minimum 500,000 SFT

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong data management and analytical capabilities
• Experience with facility management software systems (CAFM/CMMS) preferred
• Excellent email and written communication skills

Core Competencies

• Communication Skills: Ability to communicate effectively with diverse stakeholders including vendors, staff, and management
• Organizational Skills: Strong multitasking abilities with attention to detail
• Problem-Solving: Proactive approach to identifying and resolving facility issues
• Time Management: Ability to prioritize tasks and manage multiple deadlines
• Health & Safety Awareness: Knowledge of occupational health and safety standards

Personal Attributes

• Self-motivated with ability to work independently
• Customer service-oriented mindset
• Flexibility to respond to emergencies outside regular business hours
• Team player with collaborative approach
• Strong work ethic and professional demeanor