Facility Executive - Soft

Jones Lang LaSalle (JLL); Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Hyderabad, India is seeking a Facility Soft Services Executive to oversee the delivery of non-technical facility services across assigned sites. You will manage vendors, ensure SLA compliance, and maintain client satisfaction through quality service delivery.

The role requires coordinating teams, managing budgets, and ensuring health and safety standards are met, with a focus on continuous improvement in soft services operations at scale.

Qualifications

• Bachelor’s degree in Facility Management, Business Administration, Engineering, or related field.
• Minimum 3-5 years of experience in facility management with focus on soft services operations.
• Experience managing multiple vendors and service contracts in a client-facing role.
• Strong understanding of soft services including housekeeping, security, landscaping, and waste management.
• Proficiency in facility management software and Microsoft Office Suite.

Responsibilities

• Oversee day-to-day delivery of soft services across facilities, ensuring quality and client satisfaction.
• Manage relationships with vendors and contractors, monitor performance, and negotiate SLAs.
• Serve as the primary client contact for soft services and address escalations.
• Assist in budgeting and cost control, review invoices, and report expenditures.
• Ensure compliance with health, safety and environmental regulations and maintain records.
• Coordinate and develop soft services teams, provide guidance and training.
• Prepare regular service delivery reports and maintain documentation.

Skills

Communication

Organizational skills

Time management

Problem solving

Attention to detail

Client service orientation

Education

Bachelor's degree in Facility Management / Business Administration / Engineering

Tools

Facility management software

Microsoft Office Suite

Job description

Job Summary

The Facility Soft Services Executive is responsible for overseeing and managing the delivery of soft services within assigned facilities. This role ensures high-quality service delivery, vendor management, compliance with service level agreements, and client satisfaction across all soft services operations.

Key Responsibilities

• Service Delivery Management Oversee day-to-day delivery of soft services including housekeeping, pest control, landscaping, waste management, security, reception services, and other non-technical facility services. Monitor service quality through regular inspections and audits to ensure adherence to established standards and client expectations. Coordinate with service providers to address service gaps and implement corrective actions promptly.
• Vendor and Contract Management Manage relationships with soft services vendors and contractors, ensuring contractual obligations are met. Conduct regular vendor performance reviews and maintain scorecards to track service delivery metrics. Negotiate service level agreements and support contract renewal processes. Ensure vendors comply with health, safety, and environmental regulations.
• Client Relationship Management Serve as the primary point of contact for clients regarding soft services matters. Conduct regular client meetings to review service performance and gather feedback. Address client concerns and escalations in a timely and professional manner. Develop and maintain strong relationships to ensure client satisfaction and retention.
• Budget and Cost Management Assist in preparing and managing soft services budgets for assigned facilities. Monitor expenses and identify opportunities for cost optimization without compromising service quality. Review and approve invoices, ensuring accuracy and compliance with contracted rates. Prepare regular financial reports on soft services expenditures.
• Compliance and Quality Assurance Ensure all soft services operations comply with relevant regulations, policies, and industry standards. Maintain documentation including service schedules, inspection reports, incident logs, and compliance certificates. Implement quality assurance programs and continuous improvement initiatives. Coordinate health and safety audits related to soft services activities.
• Team Coordination and Development Supervise and coordinate soft services staff and contract personnel. Provide guidance, training, and support to ensure team members understand their responsibilities. Foster a culture of accountability, excellence, and continuous learning.
• Reporting and Documentation Prepare regular reports on service delivery performance, incidents, and key metrics for management review. Maintain accurate records of all soft services activities, contracts, and communications. Utilize facility management systems to track work orders, schedules, and service history.

Required Qualifications

• Education: Bachelors degree in Facility Management, Business Administration, Engineering, or related field.
• Experience: Minimum 3-5 years of experience in facility management with focus on soft services operations. Experience managing multiple vendors and service contracts. Proven track record in client-facing roles within the facility management or property services industry.
• Technical Skills: Strong understanding of soft services including housekeeping, security, landscaping, and waste management operations. Proficiency in facility management software and Microsoft Office Suite. Knowledge of health, safety, and environmental regulations applicable to facility operations.
• Competencies: Excellent communication and interpersonal skills with ability to build relationships at all levels. Strong organizational and time management abilities. Problem-solving mindset with ability to handle multiple priorities. Attention to detail and commitment to quality service delivery. Budget management and cost control capabilities. Client service orientation with focus on satisfaction and continuous improvement.

Preferred Qualifications

• Professional certification in Facility Management (IFMA, RICS, or equivalent).
• Experience in commercial real estate or corporate facility management environments.
• Knowledge of sustainability practices and green building operations.
• Familiarity with ISO standards relevant to facility management.

Location

On-site - Hyderabad, TS

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.