Senior Executive - Tender

Ocean Blue Boating; Mumbai; On-site; INR 1,100,000 - 1,700,000; Full time

Job summary

Ocean Blue Boating in Mumbai seeks a Tender Sales professional to identify defence tender opportunities, evaluate documents, and prepare compliant bids. The role requires coordinating with engineering, production, QA/QC, finance, and OEMs to assemble technical and commercial inputs.

You will manage submissions via GeM, CPPP, and defence portals and ensure documentation is audit-ready. The ideal candidate will have strong knowledge of defence tenders, excellent stakeholder management, and

Qualifications

• Experience in defence or government tendering is preferred.
• Solid understanding of defence and PSU tender procedures.
• Excellent coordination and communication skills across functions.
• Proficiency with GeM, CPPP and defence procurement portals.

Responsibilities

• Identify and monitor tender opportunities issued by defence authorities and government agencies.
• Prepare technical, commercial, and compliance bids per tender requirements.
• Coordinate with internal teams and OEMs for timely inputs and approvals.
• Ensure timely submission of EMD, PBGs, OEM authorisations, STC approvals, and declarations.
• Upload tenders through GeM, CPPP, Navy and PSU portals within deadlines.
• Maintain audit-ready tender documentation and records.
• Support post-tender clarifications, negotiations, and contract handovers.
• Liaise with defence authorities, consultants, OEMs, and inspection agencies.
• Provide MIS on tender pipeline, submissions, and outcomes.

Skills

Tender management

Defence procurement

GeM Portal

CPPP Portal

Stakeholder coordination

Contract coordination

Documentation

Tools

GeM Portal

CPPP Portal

Job description

Key Responsibilities

Tender Identification & Evaluation

• Track and monitor tender opportunities issued by Indian Navy, Coast Guard, Defence PSUs, Shipyards, Port Authorities, and Government agencies.
• Conduct preliminary analysis of tender documents for eligibility, technical requirements, and compliance.
• Prepare bid feasibility inputs and recommendations for review by the Head Tender Sales.

Tender Preparation & Submission

• Prepare and compile technical, commercial, and compliance bids in line with tender requirements.
• Coordinate with internal teams (engineering, production, QA/QC, operations, finance) and OEMs for timely collection of inputs.
• Ensure accurate preparation and submission of EMD, PBGs, OEM authorizations, STC approvals, and statutory declarations.
• Upload and submit tenders through GeM, CPPP, Navy and PSU e-procurement portals within stipulated timelines.

Defence Compliance & Documentation

• Ensure adherence to Defence and PSU procurement procedures, tender conditions, and statutory norms.
• Prepare compliance matrices, deviation statements (if applicable), and tender checklists.
• Manage pre-bid queries, clarifications, corrigenda, and amendments in coordination with stakeholders.
• Maintain complete and audit-ready tender documentation and records.

Post-Tender Support & Contract Coordination

• Support technical and commercial clarifications, negotiations, and CNC discussions as required.
• Assist in review of LOAs, Supply Orders, and Service Contracts prior to acceptance.
• Coordinate handover of awarded contracts to execution, production, and service teams.

Stakeholder & OEM Coordination

• Liaise with Defence authorities, consultants, OEMs, and inspection agencies for tender-related matters.
• Coordinate with domestic and international OEMs for authorizations and compliance documentation.
• Support Head Tender Sales in customer and vendor interactions.

Reporting & MIS

• Maintain MIS on tender pipeline, submissions, awards, and outcomes.
• Provide periodic updates and reports to the Head Tender Sales.
• Support standardization and continuous improvement of tendering processes.

Key Skills & Competencies

• Strong understanding of Defence and PSU tender procedures
• Technical and commercial documentation expertise
• High attention to detail and compliance orientation
• Proficiency in GeM, CPPP, and Defence e-procurement portals
• Strong coordination, communication, and follow-up skills
• Ability to manage multiple tenders under tight deadlines

Preferred Profile

• Experience working with Defence customers or Defence shipyards
• Familiarity with inspection, trials, and acceptance procedures
• Prior exposure to lifecycle support or refit contracts