Senior Executive - Procurement & Administration

Securitas; Gurugram District; Presencial; INR 800.000 - 1.100.000; Jornada completa

Descripción de la vacante

Securitas is seeking a capable Procurement and Administration professional to manage end-to-end procurement, vendor relationships, contract administration, asset management and office services across corporate and branch locations. You will oversee asset tracking, inventory, facility management, compliance with policies, and coordination with external authorities as needed.

The role demands 4–8 years in related fields and a graduate/postgraduate background.

Formación

• Graduate or postgraduate qualification from a recognized university.
• Certification in Procurement, Supply Chain, or Administration is advantageous.
• 4–8 years of experience in procurement, vendor management, admin, and facilities.

Responsabilidades

• Manage end-to-end procurement activities including sourcing, vendor evaluation, negotiations, PO issuance and delivery coordination.
• Maintain vendor contracts, service agreements and AMCs; monitor renewals and SLAs.
• Oversee fixed assets and inventory management including stock levels and records.
• Coordinate facility management activities covering housekeeping, security, repairs and maintenance.
• Liaise with government authorities; support audits and ensure compliance.

Conocimientos

Procurement

Vendor Management

Contract Management

Asset Management

Administrative Services

Facilities Management

Compliance

Stakeholder Coordination

Educación

Graduate/Postgraduate

Procurement Certification

Descripción del empleo

The incumbent will be responsible for managing procurement operations, vendor relationships, contract administration, asset management, and administrative services to ensure seamless organizational functioning and cost-effective procurement practices.

Key Responsibilities:

1) Procurement & Vendor Management:

• Manage end-to-end procurement activities, including sourcing, vendor evaluation, negotiations, purchase orders, and delivery coordination.
• Develop and maintain relationships with vendors and service providers to ensure quality, cost efficiency, and timely delivery.
• Conduct vendor assessments and monitor vendor performance against agreed service levels.
• Negotiate commercial terms, pricing, and contracts to achieve cost optimization and value enhancement.
• Ensure compliance with procurement policies, procedures, and approval frameworks.
• Coordinate with internal stakeholders to understand procurement requirements and ensure timely fulfillment.

2) Contract Management:

• Maintain and monitor vendor contracts, service agreements, and AMCs.
• Track contract validity and initiate timely renewals.
• Ensure vendors adhere to contractual obligations, SLAs, and agreed deliverables.
• Maintain proper documentation and records of all contracts and agreements.

3) Asset & Inventory Management:

• Manage fixed assets, including asset allocation, tracking, verification, and record maintenance.
• Oversee inventory management for office supplies, stationery, pantry items, and other consumables.
• Monitor stock levels and ensure optimum inventory availability.
• Maintain material inward and outward records and ensure proper documentation.

4) Administration & Facility Management:

• Coordinate facility management activities, including housekeeping, security, repairs, and maintenance.
• Ensure smooth functioning of office infrastructure and workplace facilities.
• Manage issuance of joining kits, ID cards, access cards, mobile connections, and other employee resources.
• Coordinate guest house arrangements and travel-related administrative requirements.
• Monitor project-related administrative work at corporate office and branch locations.
• Manage petty cash as per company policy and maintain related records.

5) Compliance & Stakeholder Coordination:

• Liaise with external agencies and government authorities, including municipal bodies, fire department, police, and regulatory agencies, as required.
• Support audits and ensure compliance with administrative and procurement processes.
• Escalate service gaps, security concerns, and operational issues to relevant stakeholders for timely resolution.

Desired Candidate Profile:

Qualification:

• Graduate/Post Graduate from a recognized university.
• Additional certification in Procurement, Supply Chain, Materials Management, or Administration will be an advantage.

Experience:

• 4-8 years of experience in Procurement, Vendor Management, Administration, and Facility Management.
• Experience in corporate procurement and contract management preferred.