Assistant Manager - Procurement

Vashi Integrated Solutions; Navi Mumbai; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Vashi Integrated Solutions in Navi Mumbai seeks an experienced procurement professional to manage end-to-end indirect procurement activities across administrative, facility, IT, travel, and office supplies. You will source, evaluate, and negotiate with vendors to ensure cost-effective outcomes while maintaining compliance with company policies.

The role requires strong vendor management and negotiation skills, proficiency in MS Excel and ERP systems, and the ability to coordinate with multiple

Qualifications

• 4–6 years of indirect procurement experience in a corporate environment.
• Strong knowledge of vendor management, negotiation, and sourcing processes.
• Proficiency with MS Excel and procurement/ERP systems.

Responsibilities

• Manage end-to-end indirect procurement activities including administrative, facility, IT, travel, office supplies, and other operational needs.
• Source and evaluate vendors based on cost, quality, delivery timelines, service levels, and commercial terms.
• Obtain and compare quotations and negotiate with vendors to achieve cost-effective outcomes.
• Manage the complete RFQ, quotation comparison, negotiation, PO creation, and order follow-up process.
• Develop and maintain strong vendor relationships and support onboarding and performance evaluation.
• Coordinate with internal stakeholders to understand requirements, budgets and timelines.
• Ensure procurement activities comply with company policies and approval matrix.
• Track open POs, deliveries, pending invoices, and resolve procurement-related issues with vendors and internal teams.
• Identify opportunities for cost savings, process improvements, vendor consolidation, and standardization.
• Maintain procurement MIS, vendor records, quotation comparisons, and other required documentation.
• Coordinate with Finance, Admin, HR, IT and other departments for smooth procurement and payment processes.

Skills

Vendor management

Negotiation

Sourcing

Procurement procedures

Stakeholder management

Multitasking

Tools

MS Excel

ERP systems

Job description

Role Purpose

Manage end-to-end indirect procurement activities, ensuring timely sourcing, competitive pricing, quality, and compliance with company procurement processes.

Key Responsibilities

• Manage procurement of indirect goods and services including administrative, facility, IT, travel, office supplies, and other operational requirements.
• Source and evaluate vendors based on cost, quality, delivery timelines, service levels, and commercial terms.
• Obtain and compare quotations and negotiate with vendors to achieve cost-effective outcomes.
• Manage the complete RFQ, quotation comparison, negotiation, PO creation, and order follow-up process.
• Develop and maintain strong vendor relationships and support vendor onboarding and performance evaluation.
• Coordinate with internal stakeholders to understand requirements, specifications, budgets, and timelines.
• Ensure procurement activities comply with company policies, approval matrix, and documentation requirements.
• Track open POs, deliveries, pending invoices, and resolve procurement-related issues with vendors and internal teams.
• Identify opportunities for cost savings, process improvements, vendor consolidation, and standardization.
• Maintain procurement MIS, vendor records, quotation comparisons, and other required documentation.
• Coordinate with Finance, Admin, HR, IT, and other departments for smooth procurement and payment processes.

Desired Skills & Experience

• 4–6 years of experience in indirect procurement/purchase, preferably in a corporate environment.
• Good knowledge of vendor management, negotiation, sourcing, and procurement processes.
• Strong analytical and commercial understanding with good negotiation skills.
• Proficiency in MS Excel and procurement/ERP systems.
• Good communication, stakeholder management, and coordination skills.
• Ability to manage multiple requirements and work within defined timelines.