Assistant Manager - Procurement

Vashi Integrated Solutions; Turbhe; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Vashi Integrated Solutions is seeking an experienced procurement professional to manage end-to-end indirect procurement. You will handle administrative, facility, IT, travel, and office supplies sourcing, evaluate vendors, negotiate costs, and ensure compliance with procurement processes.

You will collaborate with Finance, Admin, HR, IT and other teams to meet timelines and budgets. The role requires 4–6 years of experience, strong vendor management and negotiation skills, and proficiency in MS

Qualifications

• 4–6 years of indirect procurement experience in a corporate setting.
• Knowledge of vendor management, negotiation, sourcing and procurement processes.
• Strong analytical and commercial understanding with negotiation skills.
• Proficiency in MS Excel and procurement/ERP systems.

Responsibilities

• Manage procurement of indirect goods and services including administrative, facility, IT, travel, office supplies, and other operational requirements.
• Source and evaluate vendors based on cost, quality, delivery timelines, service levels, and terms.
• Obtain and compare quotations and negotiate with vendors for cost-effective outcomes.
• Manage RFQ, quotation comparison, negotiation, PO creation, and order follow-up.
• Develop and maintain vendor relationships and support onboarding and performance evaluation.
• Coordinate with internal stakeholders to understand requirements, specifications, budgets, and timelines.
• Ensure procurement activities comply with policies, approval matrix, and documentation requirements.
• Track open POs, deliveries, pending invoices, and resolve procurement-related issues.
• Identify opportunities for cost savings, process improvements, vendor consolidation, and standardization.
• Maintain procurement MIS, vendor records, quotation comparisons, and related documentation.

Skills

Vendor management

Negotiation

Sourcing

Procurement processes

MS Excel

ERP systems

Analytical thinking

Stakeholder management

Communication

Multi-tasking

Job description

Role Purpose

Manage end-to-end indirect procurement activities, ensuring timely sourcing, competitive pricing, quality, and compliance with company procurement processes.

Key Responsibilities

• Manage procurement of indirect goods and services including administrative, facility, IT, travel, office supplies, and other operational requirements.
• Source and evaluate vendors based on cost, quality, delivery timelines, service levels, and commercial terms.
• Obtain and compare quotations and negotiate with vendors to achieve cost-effective outcomes.
• Manage the complete RFQ, quotation comparison, negotiation, PO creation, and order follow-up process.
• Develop and maintain strong vendor relationships and support vendor onboarding and performance evaluation.
• Coordinate with internal stakeholders to understand requirements, specifications, budgets, and timelines.
• Ensure procurement activities comply with company policies, approval matrix, and documentation requirements.
• Track open POs, deliveries, pending invoices, and resolve procurement-related issues with vendors and internal teams.
• Identify opportunities for cost savings, process improvements, vendor consolidation, and standardization.
• Maintain procurement MIS, vendor records, quotation comparisons, and other required documentation.
• Coordinate with Finance, Admin, HR, IT, and other departments for smooth procurement and payment processes.

Desired Skills & Experience

• 4–6 years of experience in indirect procurement/purchase, preferably in a corporate environment.
• Good knowledge of vendor management, negotiation, sourcing, and procurement processes.
• Strong analytical and commercial understanding with good negotiation skills.
• Proficiency in MS Excel and procurement/ERP systems.
• Good communication, stakeholder management, and coordination skills.
• Ability to manage multiple requirements and work within defined timelines.