Executive – Procurement

The Association of People with Disability; Bengaluru; Vor Ort; INR 350.000 - 550.000; Vollzeit

Zusammenfassung

The Association of People with Disability in Bengaluru seeks a Procurement Executive to support procurement operations, source quotations, and coordinate with vendors, ensuring compliance with policies and timely delivery of goods and services.

The role emphasizes accuracy, documentation, and clear communication with internal teams and donors, with responsibilities spanning planning, supplier onboarding, market benchmarking, and issue escalation.

Qualifikationen

• Bachelor’s degree in commerce, business administration, or related field.
• 2–4 years of experience in procurement or supply chain operations.
• Knowledge of procurement policies, vendor management, and compliance requirements.
• Strong MS Excel and documentation skills.
• Good communication and negotiation abilities.
• Attention to detail and ability to work under timelines.

Aufgaben

• Procurement operations
• Assist in preparing procurement plans based on indents and requirements.
• Source quotations, prepare bid comparison sheets, and support vendor selection.
• Maintain procurement trackers and ensure timely updates.
• Coordinate with vendors for quotations, deliveries, and exchanges.
• Support onboarding of new vendors as per organizational guidelines.
• Monitor vendor performance and escalate issues to the Procurement Manager.
• Cost & Compliance: Conduct basic market surveys and price benchmarking.
• Ensure procurement activities comply with organizational policies, donor regulations, and audit requirements.
• Support documentation for approvals, contracts, and payment records.
• Quality & Delivery: Verify deliveries against purchase orders and report discrepancies.
• Ensure invoices are logged and handed over to finance/program teams within SLA.
• Track warranty claims and coordinate with vendors for replacements.
• Documentation & Transparency: Ensure transparency and fairness in procurement processes.
• Coordinated delivery schedules with program and field teams.
• Support GRN (Goods Received Note) preparation and asset data entry.
• Process Improvement: Suggest workflow improvements observed during daily tasks.
• Attend procurement training sessions and apply learnings.
• Report risks (delays, quality issues, non-compliance) to supervisor immediately.

Kenntnisse

MS Excel

Documentation skills

Communication

Negotiation

Attention to detail

Ausbildung

Bachelor’s degree in commerce, Business Administration, or related field

Jobbeschreibung

The Association of People with Disability | Full time

The Procurement Executive will be responsible for supportingthe organization’s procurement operations, ensuring timely sourcing, vendorcoordination, compliance with policies, and smooth delivery of goods andservices. The role demands attention to detail, documentation accuracy, andeffective communication with internal teams and external vendors.

Key Responsibilities

• ProcurementOperations
  
• Assistin preparing procurement plans based on indents and requirements.
  
• Sourcequotations, prepare bid comparison sheets, and support vendor selection.
  
• Maintainprocurement trackers and ensure timely updates.
  
• Coordinatewith vendors for quotations, deliveries, and exchanges.
  
• Supportonboarding of new vendors as per organizational guidelines.
  
• Monitorvendor performance and escalate issues to the Procurement Manager.
  
• Cost& Compliance
  
• Conductbasic market surveys and price benchmarking.
  
• Ensureprocurement activities comply with organizational policies, donorregulations, and audit requirements.
  
• Supportdocumentation for approvals, contracts, and payment records.
  
• Quality& Delivery
  
• Verifydeliveries against purchase orders and report discrepancies.
  
• Ensureinvoices are logged and handed over to finance/program teams within SLA.
  
• Trackwarranty claims and coordinate with vendors for replacements.
  
• Documentation& Transparency
  
• Ensuretransparency and fairness in procurement processes.
  
• Coordinatedelivery schedules with program and field teams.
  
• SupportGRN (Goods Received Note) preparation and asset data entry.
  
• ProcessImprovement
  
• Suggestworkflow improvements observed during daily tasks.
  
• Attendprocurement training sessions and apply learnings.
  
• Reportrisks (delays, quality issues, non-compliance) to supervisor immediately.
  

Reporting

• Reportsto: Procurement Manager / Head of Administration
  
• Location:[Insert Office Location]
  
• Department:Administration & Procurement
  

Requirements

Qualifications & Skills

• Bachelor’sdegree in commerce, Business Administration, or related field.
  
• 2–4years of experience in procurement or supply chain operations.
  
• Knowledgeof procurement policies, vendor management, and compliance requirements.
  
• StrongMS Excel and documentation skills.
  
• Goodcommunication and negotiation abilities.
  
• Attentionto detail and ability to work under timelines.