Junior Executive (Export)

Sayaji Industries Limited; Ahmedabad District; On-site; INR 350,000 - 550,000; Full time

Job summary

Sayaji Industries Limited in Ahmedabad district seeks an export documentation specialist to manage post‑shipment documents, LC submissions, and payment records for international shipments. You will ensure phytosanitary, ECGC, and insurance formalities are properly handled.

Key duties include customer and bank coordination, preparing original shipping documents, maintaining export records, submitting ECGC declarations, and supporting CIF shipments, plus covering for absent colleagues when needed.

Responsibilities

• Prepare post-shipment documents after receipt of Bill of Lading (B/L).
• Ensure document submission to banks for LC shipments as per LC terms and conditions.
• Maintain a proper record of advance and final balance payments.
• Obtain and process Phytosanitary Certificates as required.
• Scan and send shipping documents to customers.
• Prepare original shipping documents for direct customer couriers and bank submissions.
• Obtain third-party payment letters from customers when necessary.
• Handle surrender of B/L upon customer request.
• Prepare ECGC declarations and calculate premiums for specific countries.
• Maintain an account of ECGC premiums and submit declarations to ECGC.
• Compile and submit export data for marine insurance purposes.
• Coordinate with insurance agencies to obtain necessary certificates for CIF shipments.
• Maintain an export courier register and a filing system for export documents.
• File Kotak Bank covering schedules along with shipping documents.
• Prepare export outstanding reports after month-end.
• Issue merchant export proforma invoices.
• Prepare and maintain commission contracts and process commission payments.
• Take over the responsibilities of absent colleagues when required.
• Perform tasks assigned by the reporting manager or other authorities.

Job description

Role & responsibilities

1. Export Documentation & Compliance

• Prepare post-shipment documents after receipt of Bill of Lading (B/L).
• Ensure document submission to banks for LC shipments as per LC terms and conditions.
• Maintain a proper record of advance and final balance payments.
• Obtain and process Phytosanitary Certificates as required.

2. Customer & Bank Coordination

• Scan and send shipping documents to customers.
• Prepare original shipping documents for direct customer couriers and bank submissions.
• Obtain third-party payment letters from customers when necessary.
• Handle surrender of B/L upon customer request.

3. Regulatory & Insurance Formalities

• Prepare ECGC declarations and calculate premiums for specific countries.
• Maintain an account of ECGC premiums and submit declarations to ECGC.
• Compile and submit export data for marine insurance purposes.
• Coordinate with insurance agencies to obtain necessary certificates for CIF shipments.

4. Record Management & Reporting

• Maintain an export courier register and a filing system for export documents.
• File Kotak Bank covering schedules along with shipping documents.
• Prepare export outstanding reports after month-end.

5. Support & Additional Responsibilities

• Issue merchant export proforma invoices.
• Prepare and maintain commission contracts and process commission payments.
• Take over the responsibilities of absent colleagues when required.
• Perform tasks assigned by the reporting manager or other authorities.