Senior Executive Assistant- Mumbai(5 days a week), BKC

Steno House; Mumbai; On-site; INR 2,400,000 - 3,600,000; Full time

Job summary

Steno House in Mumbai seeks a highly experienced Executive Secretary to manage calendars for Partners, organize international travel, and support business development activities. The role requires anticipating needs and coordinating across time zones.

You will handle passport/visa, FOREX logistics, time and expense sheets, and maintain smooth scheduling with minimal instruction. A graduation degree and 10+ years in professional services are expected, with excellent English and MS Office skills.

Qualifications

• Graduation degree is required.
• 10+ years of secretarial experience in professional services or multinational companies.
• Excellent oral and written English language communication skills.
• Highly proficient in handling multiple calendars and extensive international travel.

Responsibilities

• Actively manages the calendars for the assigned Partners with an overall understanding of business priorities.
• Organizes and coordinates domestic and international travel arrangements including flights, hotels, and logistics.
• External Client management exposure is mandatory.
• Handles FOREX requirements, passport/visa processes, and coordinates travel across multiple time zones.
• Supports business development activities.
• Time Sheet Management
• Expense Sheet Management
• With minimal instruction, follows up on emails and determines next steps from scheduling perspective.

Skills

Calendar management

Travel coordination

Client management

Time and expense management

Written and spoken English

Education

Graduation degree

Tools

MS Office

Job description

Role & responsibilities :

• Actively manages the calendars for the assigned Partners with an overall understanding of business priorities to offer alternatives, trade-offs.
• Organizes and coordinates domestic and international travel arrangements, including flights, hotels, ground transportation, and point-to-point logistics.
• External Client management exposure is mandatory
• Anticipates commuting time, directions, airport transfers, and other travel requirements to ensure seamless journeys. Handles passport, visa, and immigration-related processes as required. Manages FOREX requirements and coordinates travel schedules across multiple time zones. Ensures all travel plans are well-organized and aligned with executive schedules.
• Supports business development activities.
• Time Sheet Management
• Expense Sheet Management
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.

Preferred candidate profile

• A graduation degree.
• 10+ years of secretarial experience gained in professional services or multi-national companies
• Excellent oral and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Highly proficient in handling multiple calendars, extensive International travel and external client interaction.