Senior Executive Assistant

Kforce; Kalyani Nagar; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Kforce in Pune (Kalyani Nagar) seeks an exceptional Executive Assistant/PMO professional to be the backbone of the leadership office. You will own multi-timezone calendars, safeguard high-value time, and drive execution with discretion and ownership.

You'll act as a trusted gatekeeper, create board-ready summaries, and lead cross-functional alignment across HR, Finance, Delivery, TA, and US stakeholders for timely decisions at the top.

Qualifications

• 5–10 years as an EA / Business Assistant / PMO / Chief-of-Staff support.
• 2+ years supporting CXOs/VPs/MDs.
• Advanced MS Excel & PowerPoint; strong with Outlook/Teams/SharePoint.
• Calendar management, stakeholder management, and executive communication.

Responsibilities

• Own and orchestrate complex, multi-timezone calendars for CXO-level leadership; prioritize and protect high-value time.
• Run pre-read discipline; ensure every meeting has an agenda, purpose, and outcome.
• Act as gatekeeper, screening inbound demands with sound judgment.
• Drive central governance for leadership dashboards, risk logs, and action trackers.
• Chase closure and accountability across teams without formal authority.
• Draft executive emails, briefings, and leadership updates; create boardroom-ready summaries.

Skills

Calendar management

Stakeholder management

Executive communication

MS Excel

PowerPoint

Education

MBA or BBA

Tools

Outlook/Teams/SharePoint

Microsoft Copilot / Power Automate

Job description

Read before applying: This is not a routine EA role. We are hiring one exceptional person to be the operating backbone of our leadership office. If you are a go-getter with a startup mindset who thrives on ownership, ambiguity, and pace read on. If you're looking for a fixed 9-to-6 admin role, this won't be the right fit.

DO NOT apply if you do not have a prior Executive Assistant experience.

About the Role

You will be the control tower for the executive office part Executive Assistant, part PMO, part Chief-of-Staff-in-the-making. You'll protect leadership bandwidth, drive execution across teams, and make sure nothing critical slips. You'll operate at the intersection of judgment, discretion, and relentless follow-through.

Roles and Responsibilities

Executive Office & Calendar Command

• Own and orchestrate complex, multi-timezone calendars for CXO-level leadership; ruthlessly prioritize and protect high-value time
• Run pre-read discipline ensure every meeting has an agenda, purpose, and decision outcome
• Act as a trusted gatekeeper, screening and sequencing inbound demands with sound judgment

PMO & Governance

• Drive central governance for leadership initiatives dashboards, RAG status, risk logs, action trackers
• Chase closure, not just updates own accountability across teams without formal authority
• Establish and run weekly/monthly review cadences (MBRs/QBRs) with crisp decision capture

Executive Communication

• Draft executive-grade emails, briefings, and leadership updates clear, concise, decision-oriented
• Convert fragmented inputs into boardroom-ready summaries at speed

Cross-Functional Execution

• Serve as the connective layer across HR, Finance, Delivery, TA, and US stakeholders
• Anticipate bottlenecks, surface risks early, and act before being asked

Confidentiality & Trust

• Handle highly sensitive business and personnel information with absolute discretion trust is the currency of this role

Availability & Ownership

• Support US-overlap hours when business demands it this role rewards flexibility and commitment over clock-watching

Who We're Looking For TOP TALENT ONLY

We're raising the bar. This role is reserved for the top 5% of EA/PMO talent.

Must-Haves

• 5–10 years as an EA / Business Assistant / PMO / Chief-of-Staff support, with 2+ years supporting CXOs/VPs/MDs
• Advanced MS Excel & PowerPoint; strong with Outlook/Teams/SharePoint
• Proven calendar management, stakeholder management, and executive communication
• Graduate degree (MBA/BBA a plus)

Nice-to-Haves (Differentiators)

• Exposure to Microsoft Copilot, Power Automate, or dashboarding tools
• Experience in GCCs, startups, consulting, or offshore delivery environments
• PMO/governance or program-tracking experience

Why This Role Stands Out

• Direct exposure to C-suite strategy and decision-making
• Clear growth path toward Chief of Staff / Business Operations leadership
• A tech-forward office — you'll use AI, not just email
• High-visibility role where your impact is seen at the top