Executive Assistant (Job ID: JERGOL1EA)

Insideoutva; India; On-site; INR 2,134,000 - 3,201,000; Full time

Job summary

Insideoutva is seeking a high-caliber Executive Assistant to serve as the right hand to the Founder & CEO. Manage schedules, emails, and calendars across time zones, ensuring responsiveness and momentum.

The role leverages AI tools like Claude and Microsoft 365 Copilot to build dashboards, document SOPs, and streamline operations. Based in LATAM or South Africa with US ET-aligned hours; remote, full-time.

Qualifications

• Proven EA experience with C-suite support in fast-paced environments.
• Fluent written and verbal English with strong phone presence.
• Advanced proficiency with Claude (or similar LLMs), Asana, and Microsoft 365.
• Proactive mindset, able to triage and prioritize for the CEO.
• Based in LATAM or South Africa and able to align hours with US ET.

Responsibilities

• Inbox & Calendar Management across multiple time zones.
• Proactive priority tracking in Asana to ensure progress.
• Lead outreach & follow-up using templates and templates-based workflows.
• AI-assisted operations & dashboards using Claude and Microsoft 365 Copilot.
• Document SOPs and streamline executive workflows.
• Light personal branding on LinkedIn and professional platforms.
• Occasional outbound phone calls for the CEO.

Skills

EA Experience

Flawless English

AI & Software Proficiency

Proactive Mindset

Tools

Claude

Asana

Microsoft 365

Job description

• C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
• PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Job Title

EXECUTIVE ASSISTANT

Job ID

JERGOL1EA

Industry

Distribution

Location

LATAM / South Africa / PH

Job Status

Full Time

Work Schedule

Monday to Friday, 9am to 6pm (Eastern Time)

Salary

$2000 to $3000 per month

Target Start Date

ASAP

About the Client

Our client is a fast-growing, venture-backed (Techstars) software marketplace that optimizes supply chains by aggregating and redistributing surplus medications between pharmacies. Founded by a dynamic, high-energy entrepreneur based in Tampa, FL, the company has rapidly scaled to ~60 employees. With recent funding and an expanding global footprint, the executive team operates at a fast pace in a modern, tech-forward environment.

About the Role

We are seeking a high-caliber, career Executive Assistant to serve as the right hand to the Founder & CEO. This is a strategic operational role for a seasoned professional who can bring order, proactive structure, and momentum to a high-volume executive workflow.

Your days will involve managing back-to-back schedules, prioritizing complex workloads, driving outreach, and leveraging cutting-edge AI tools to amplify executive efficiency. The ideal candidate functions as a true thought partner—someone who anticipates needs, protects the CEO’s time, and keeps critical initiatives moving forward.

Key Responsibilities

• Inbox & Calendar Management: Drive comprehensive inbox triage, draft emails on the CEO's behalf, and manage a tightly packed, back-to-back calendar across time zones.
• Proactive Priority Tracking: Own and maintain the executive task list in Asana, ensuring tasks are actively progressed rather than accumulating.
• Lead Outreach & Follow-up: Execute post-event and lead outreach using pre-built templates (e.g., following up with trade show contacts and business leads).
• AI-Assisted Operations & Dashboards: Utilize AI tools (specifically Claude and Microsoft 365 Copilot) to analyze metrics, build executive dashboards, and optimize administrative workflows.
• Process & SOP Creation: Document operational workflows and establish clean, scalable Standard Operating Procedures (SOPs) across the CEO’s office.
• Social Media & Executive Branding: Light management of the CEO’s personal brand presence on LinkedIn and other professional platforms, including post scheduling and DM triage (manual engagement only).
• Phone Communication: Conduct occasional outward-bound calls on behalf of the CEO as a professional extension of the executive office.

Qualifications & Skills

Must-Haves (Non-Negotiables)

• Proven EA Experience: Must be a dedicated, career Executive Assistant with demonstrated experience supporting C-suite executives in fast-paced environments.
• Flawless Communication: Exceptional written and verbal English skills with strong, clear phone presence for executive representation.
• AI & Software Proficiency: Advanced capability using Claude (or similar LLMs), Asana for project management, and the Microsoft 365 ecosystem.
• Proactive Executive Mindset: Ability to triage, push back appropriately, and actively help the CEO prioritize, rather than passively accepting task delegation.
• Location: Must be based in Latin America or South Africa and able to work aligned hours with US Eastern Time (ET).

Nice-to-Haves / Preferences

• Experience working within startup or venture-funded scale-up environments.
• Strong background in building visual dashboards, metrics tracking, and SOP documentation.
• Familiarity with light personal branding and LinkedIn professional management.