Executive Assistant to the President

PASSIONMOJO-PHRCRM; Delhi; On-site; INR 900,000 - 1,700,000; Full time

Job summary

PASSIONMOJO-PHRCRM is seeking a highly organised Executive Assistant to support our executive team. This role requires exceptional organisational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

You will manage busy schedules, coordinate travel, and act as the primary contact for internal and external stakeholders. The ideal candidate will have 5+ years of EA experience, a relevant degree, strong Microsoft Office proficiency, and excellent

Qualifications

• Minimum of 5 years of experience as an Executive Assistant supporting senior executives.
• Bachelor's degree in Business Administration, Communications, or a related field.
• Demonstrated experience managing complex calendars and coordinating extensive travel itineraries.
• Exceptional written and verbal communication with professional demeanour.
• Strong organizational skills and ability to handle multiple tasks concurrently.
• Proficiency in Microsoft Office and calendar/travel management software.

Responsibilities

• Administrative support and handling confidential information with discretion.
• Oversee calendar management, scheduling, rescheduling, and prioritisation of meetings.
• Coordinate and prepare agendas for executive meetings and briefings.
• Serve as primary point of contact for internal and external stakeholders.
• Coordinate domestic and international travel arrangements and itineraries.
• Draft, proofread, and organize documents and communications for CXOs.

Skills

Calendar management

Travel management

Communication skills

Interpersonal skills

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree in Business Administration or Communications

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

About The Role

We are seeking a highly organised and proactive Executive Assistant (EA) to support our executive team. This role requires exceptional organisational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment. As the EA, you will be the right hand to our top executives, managing their busy schedules, coordinating travel, and serving as the primary point of contact for internal and external stakeholders.

Key Responsibilities

• Administrative Support Provide high-level administrative support, including managing their day-to-day activities and ensuring smooth operations within the executive office.Handle confidential information with discretion and professionalism, ensuring privacy and data security.
• Calendar & Meeting ManagementOversee extensive calendar management, including scheduling, rescheduling, and prioritising meetings based on business needs.Coordinate and prepare agendas for executive meetings, briefings, and conferences, ensuring CXOs are well-prepared for each engagement.Proactively address scheduling conflicts and prioritise tasks to optimise executives time.
• Stakeholder CoordinationServe as a primary point of contact for internal and external stakeholders, ensuring smooth communication and timely follow-up on action items.Build and maintain strong relationships with key stakeholders, understanding their requirements to support effective collaboration with the CXOs.
• Travel ManagementCoordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, ground transportation, and itinerary planning for the CXO team.Prepare detailed travel agendas, manage any travel-related changes, and ensure seamless logistics for business trips.
• Communication & Document ManagementDraft, proofread, and edit documents, emails, and presentations for the CXO team, ensuring accuracy and clarity.Organise and maintain files, records, and documents for easy access and retrieval, including both digital and physical records.

Skills & Qualifications

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting senior executives in a corporate environment.
• Education: Bachelors degree in Business Administration, Communications, or a related field.
• Calendar & Travel Management: Demonstrated experience managing complex calendars and coordinating extensive travel itineraries for multiple executives.
• Communication Skills: Exceptional written and verbal communication skills, with a professional demeanour and the ability to interact effectively with stakeholders at all levels.
• Organisational Skills: Strong attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with calendar and travel management software.
• Interpersonal Skills: Ability to build relationships, understand stakeholder needs, and maintain confidentiality at all times.

Why Join Us

Work directly with senior leadership, gaining insights into high-level decision-making and strategy.Opportunity to be a key contributor in a fast-paced, dynamic environment.Competitive compensation and benefits package with opportunities for career growth.

Skills: analytical skills,management,interpersonal skills,interpersonal communication,travel & tourism,problem solving,problem-solving skills,business strategy,communication skills,analytical capability,project management,travel,tourism management,communication .