Senior Executive Assistant

Unacademy; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Unacademy, headquartered in Bengaluru, is seeking an Executive Assistant to support CXOs and senior leaders on-site in Bangalore. The role demands top-notch calendar management, strategic coordination, and discreet handling of confidential information.

You will coordinate meetings, travel, and day-to-day operations, liaising with internal and external stakeholders while maintaining high professional standards and emotional intelligence.

Qualifications

• Minimum 5+ years in supporting CXOs or senior leadership in fast-paced environments.
• Age criteria minimum 28 years.
• Self-motivated, empathetic, and results-oriented with strong integrity.
• Ability to maintain confidentiality and trust with high integrity.

Responsibilities

• Manage the executives calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.
• Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.
• Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion.
• Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.
• Maintain an organized repository of data, investments, and key information across multiple verticals.
• Demonstrate proficiency in Google Suite, Notion, Slack, and expense management tools for efficient documentation and task execution.
• Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships.
• Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.
• Welcome and engage guests, partners, and stakeholders professionally and both in person and via phone or virtual channels.
• Stay proactively responsive across communication platforms to ensure swift updates, follow-ups, and decisions.
• Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.
• Uphold a calm, patient, and composed demeanour under pressure while handling sensitive or demanding situations.
• Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.
• Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.
• Display strong problem-solving abilities, adaptability, and a proactive mindset.
• Manage multiple priorities effectively through exceptional organizational and time-management skills.
• Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.
• Stay curious and self-educate continuously to adapt and increase productivity for the CXO

Skills

Calendar management

Executive support

Stakeholder management

Vendor management

Emotional intelligence

AI tools

Tools

Google Suite

Notion

Slack

Job description

About us:

Unacademy

Headquartered in Bengaluru, Unacademy is Indias largest learning platform that brings expert educators together with millions of students in need of quality education. With a mission to democratize education, Unacademy has been a pioneer in the online education sector, providing high-quality content to millions of learners across the country.

Role: Executive Assistant

Location: Bangalore (on-site)

1. Executive Support & Strategic Coordination

• Manage the executives calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.
• Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.
• Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion.
• Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.

2. Operational Excellence & Process Management

• Maintain an organized repository of data, investments, and key information across multiple verticals including staff management and expense reporting.
• Demonstrate proficiency in Google Suite, Notion, Slack, and expense management tools for efficient documentation and task execution.
• Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships.
• Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.

3. Communication & Stakeholder Management

• Welcome and engage guests, partners, and stakeholders professionally and both in person and via phone or virtual channels.
• Stay proactively responsive across communication platforms WhatsApp, email, Slack) to ensure swift updates, follow-ups, and decisions.
• Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.

4. Emotional Intelligence & Professional Conduct

• Uphold a calm, patient, and composed demeanour under pressure while handling sensitive or demanding situations.
• Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.
• ake ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.
• Display strong problem-solving abilities, adaptability, and a proactive mind-set.
• Manage multiple priorities effectively through exceptional organizational and time-management skills.

5. Technical & Analytical Proficiency

• Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.
• Stay curious and self-educate continuously to adapt and increase productivity for the CXO

6. Experience & Personal Attributes

• Minimum criteria as 5+ years in supporting CXOs or senior leadership in fast-paced environments.
• Age criteria minimum 28 years.
• Self-motivated, empathetic, and results-oriented professional witha strongsense ofaccountabilityand integrity.
• Ability to maintain and withhold trust with the immense integrity and credibility.