Executive Business Assistant

Innovalus Technologies; Pune District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Innovalus Technologies is seeking an Executive Business Assistant in Pune, India to support senior leadership effectively. The role requires managing complex calendars, creating impactful presentations, and utilizing AI tools for workflow optimization.

You will coordinate multi-timezone meetings, handle executive communications, and ensure logistical support for travel. The ideal candidate has significant experience as a Business Assistant, with strong skills in Microsoft tools and a self-starter mindset.

Qualifications

• 5–10 years of experience as an Executive Assistant or Business Assistant, including 2 years supporting CXOs.
• Graduate degree is required; MBA or BBA is a plus.
• Expert-level proficiency in Microsoft PowerPoint for presentations.

Responsibilities

• Manage complex calendars for CXO-level leaders.
• Create boardroom-grade PowerPoint presentations and Excel dashboards.
• Draft and manage executive correspondence with discretion.

Skills

Calendar Management

Microsoft PowerPoint

Microsoft Excel

Written Communication

Travel Coordination

AI & Workflow Automation

Education

Graduate degree (MBA/BBA preferred)

Tools

Microsoft Teams

Zoho suite

Notion

Asana

Job description

Executive Business Assistant

We're looking for a sharp, proactive, and tech-forward Executive Business Assistant to join our HR & Leadership Operations team in Pune. This isn't a traditional admin role; you'll function as a strategic co‑pilot to senior leadership, managing high‑stakes calendars, powering executive communications, and driving operational efficiency through technology and automation.

What You'll Do

• Executive Calendar & Stakeholder Management Own and orchestrate complex, multi‑timezone calendars for CXO‑level leader; proactively resolve conflicts, prioritize meetings, and ensure leadership time is protected and optimized.
• Advanced MS Office & Presentation Support Build boardroom‑grade PowerPoint decks, Excel dashboards, and data‑driven reports that support executive decision‑making. You think in pivot tables and speak in slide narratives.
• AI & Workflow Automation (Preferred) Leverage Microsoft Copilot, Power Automate, and other AI tools to streamline repetitive workflows, automate meeting prep, and drive productivity gains across the leadership office.
• Communications & Gatekeeping Draft, review, and manage executive correspondence (emails, briefs, memos). Screen and prioritize inbound communication with discretion and judgment.
• Cross‑Functional Liaison Serve as the connective tissue between leadership and internal teams (HR, Finance, Legal, Delivery). Coordinate across departments to ensure seamless execution of leadership directives.
• Confidentiality & Trust Handle sensitive business and personnel information with absolute discretion. You understand that trust is the currency of this role.
• Travel & Logistics Coordination — Manage end‑to‑end travel planning (domestic & international), including visas, itineraries, expense reporting, and on‑ground logistics.
• Meeting & MoM Management — Prepare agendas, capture minutes of meetings, track action items, and ensure follow‑through on executive decisions.

What You Bring

• 5–10 years of experience as an Executive Assistant / Business Assistant, with minimum 2 years of direct support to CXOs, VPs, or Managing Directors
• Graduate degree required; MBA or BBA is a plus but not mandatory
• Expert‑level proficiency in Microsoft PowerPoint — deck design, visual storytelling, animations, and boardroom‑grade presentations
• Advanced Microsoft Excel skills — pivot tables, VLOOKUP/XLOOKUP, dashboards, data formatting, and MIS reporting
• Exceptional written and verbal communication in English; ability to draft executive‑grade emails, briefs, and memos independently
• Proven experience in complex calendar management across multiple time zones, with the ability to prioritize and protect leadership time
• High emotional intelligence and discretion — comfortable handling confidential business and personnel information
• Strong experience coordinating domestic and international travel, including visas, itineraries, and expense reporting
• Familiarity with Microsoft Copilot, Power Automate, or similar AI/automation tools for workflow optimization is a strong differentiator
• Experience with collaboration tools such as MS Teams, SharePoint, Zoho suite, Notion, or Asana is a bonus
• Self‑starter mindset — you anticipate needs, flag bottlenecks, and act before being asked

Why This Role Stands Out

• Direct exposure to C‑suite strategy and decision‑making
• Opportunity to shape executive operations in a growing India center
• Tech‑forward environment — you'll use AI, not just email
• Part of the HR & People Operations team with room to grow into Chief of Staff or EA leadership roles.