Executive Assistant

Unacademy; Bengaluru; On-site; INR 2,800,000 - 4,200,000; Full time

Job summary

Unacademy in Bengaluru seeks an Executive Support & Strategic Coordination professional to manage the executive's calendar, travel logistics, and day-to-day operations, while serving as the primary liaison with internal and external stakeholders.

The role emphasizes emotional intelligence, discretion, and proactive ownership, with proficiency in Google Suite, Notion, Slack, AI tools, and confidential documentation practices.

Qualifications

• Minimum criteria: 5+ years in supporting CXOs or senior leadership in fast-paced environments.
• Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity.
• Ability to maintain trust with immense integrity and credibility.

Responsibilities

• Manage executive calendar and travel logistics with precision.
• Oversee day-to-day operations and executive needs.
• Act as primary liaison between the executive and stakeholders with discretion.
• Track and ensure timely completion of key projects and tasks.
• Maintain confidential documents and vendor relationships.
• Leverage AI tools to boost daily productivity.

Skills

Calendar management

Stakeholder management

Communication

Time management

Problem solving

Tools

Google Suite

Notion

Slack

AI Tools

Job description

1. Executive Support & Strategic Coordination

• Manage the executive’s calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.
• Oversee day‑to‑day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.
• Act as the primary liaison between the executive and internal/external stakeholders, maintaining clarity, professionalism, and discretion.
• Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.

2. Operational Excellence & Process Management

• Maintain an organized repository of data, investments, and key information across multiple verticals— including staff management and expense reporting.
• Demonstrate proficiency in Google Suite, Notion, Slack, AI Tools, and expense management tools for efficient documentation and task execution.
• Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnership.
• Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.

3. Communication & Stakeholder Management

• Welcome and engage guests, partners, and stakeholders professionally—both in person and via phone or virtual channel.
• Stay proactively responsive across communication platforms—updates, follow‑ups, and decisions. WhatsApp, email, Slack—to ensure swift updates.
• Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.

4. Emotional Intelligence & Professional Conduct

• Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations.
• Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.
• Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.
• Display strong problem‑solving abilities, adaptability, and a proactive mindset.
• Manage multiple priorities effectively through exceptional organizational and time‑management skills.

5. Technical & Analytical Proficiency

• Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.
• Stay curious and self‑educate continuously to adapt and increase productivity for the team.

6. Experience & Personal Attributes

• Minimum criteria: 5+ years in supporting CXOs or senior leadership in fast‑paced environments.
• Self‑motivated, empathetic, and results‑oriented professional with a strong sense of accountability and integrity.
• Ability to maintain and withhold trust with immense integrity and credibility.