Senior Compliance Officer

Z Ventures; Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

Z Ventures in Vadodara, Gujarat seeks a compliance professional to manage registrations, licences and statutory approvals across entities. The role includes wage compliance, EPF/ESI, gratuity, tax deductions and welfare contributions under relevant codes.

You will oversee POSH implementation, contractor governance, and the maintenance of requisite registers and returns to ensure full statutory compliance across operations.

Responsibilities

• Obtain, maintain, amend and renew establishment registrations and licences within statutory timelines.
• Secure and maintain Principal Employer registration under the Contract Labour framework; obtain Contractor Licence where applicable.
• Manage Building & Other Construction Workers registrations and ensure correct wage-related cess and registers.
• Ensure compliance with Wages Code: minimum wages, bonuses, EPF/ESI, gratuity, professional tax and welfare contributions.
• Maintain POSH governance: Internal Committee constitution, training, complaint handling and annual POSH return.
• Operate contractor lifecycle compliance: pre-onboarding due diligence, licence verification and quarterly verification of contractor compliance.

Job description

Role & responsibilities :

• A. Registrations, Licences & Statutory Approvals
  • Obtain, maintain, amend and renew all establishment registrations and licences within statutory timelines Shops & Establishment registration (or intimation, where the establishment is below threshold) and Factory Licence registration for every applicable entity.
  • Secure and maintain Principal Employer registration under the Contract Labour (Regulation & Abolition) framework for entities engaging contract labour, and Contractor Licence where a Group entity itself operates as a contractor.
  • Complete Building & Other Construction Workers registration and ensure correct assessment, deduction and remittance of the 1% labour cess on qualifying construction spend, together with maintenance of the prescribed BOCW registers and returns.
  • Ensure Inter-State Migrant Worker registration, record-keeping, displacement allowance, journey allowance and welfare obligations wherever workers are engaged from outside the State.
  • Maintain Sharm Suvidha registration / LIN for all applicable entities and keep entity master data, headcount and unit particulars updated on the portal.
  • Track every registration certificate for validity, threshold-triggered amendment and renewal, and maintain a central register of certificate numbers, issue dates, expiry dates and custodians.
• B. Wages, Social Security & Statutory Remittances
  • Ensure full adherence to the Code on Wages correct minimum wage rates by State, zone, skill category and notification cycle; timely wage payment; lawful deductions; and equal remuneration with no gender-based discrimination in wages or conditions of service.
  • Govern the annual Payment of Bonus computation, allocable surplus working, set-on / set-off registers, disbursement within the prescribed period and filing of the annual return.
  • Own EPF and ESI compliance end-to-end enrolment of eligible employees, UAN / IP generation, monthly ECR and contribution challans, timely remittance, KYC seeding, damages and interest avoidance, inspection support, and handling of transfer, withdrawal, pension and claim matters.
  • Ensure Gratuity compliance for all entities determination of eligibility, notice of opening (Form A) and of change (Form B), display of abstract and authorised person notice (Forms U and F nominations), computation and timely payment on separation, and evaluation of gratuity funding / insurance requirements. This is a currently open obligation across all entities and must be closed on priority.
  • Ensure Professional Tax registration (PEC and PRC), monthly / annual deduction, remittance and return filing in every State that levies it, and Labour Welfare Fund contribution and return filing as per each State's periodicity.
  • Maintain Employees' Compensation coverage / insurance, ensure statutory notices and reporting of accidents, and manage claims and settlements.
• C. Women at Work, POSH & Statutory Committees
  • Ensure full Maternity Benefit compliance — eligibility determination, paid leave entitlement, medical bonus, nursing breaks, work-from-home consideration, no-dismissal protection and display of the statutory abstract.
  • Establish and maintain creche facilities at applicable establishments, including facility standards, staffing, visit entitlement and record-keeping.
  • Own the POSH framework across the Group — policy currency and communication, constitution and reconstitution of the Internal Committee with an external member at each applicable establishment, IC member training, complaint handling protocol, display of penal consequences and filing of the POSH annual return with the District Officer.
  • Constitute and operate Works Committees and Grievance Redressal Committees at every applicable establishment, ensure prescribed composition and worker representation, convene meetings at the required frequency, and maintain minutes, resolutions and closure records.
  • Certify, display and administer Standing Orders (certified or model, as applicable), and ensure disciplinary action is conducted strictly in accordance with them and with principles of natural justice.
• D. Contract Labour & Third-Party Workforce Governance
  • Operate a contractor lifecycle compliance protocol — pre-onboarding due diligence, licence verification, contract terms with compliance warranties, and periodic re-verification.
  • Conduct monthly verification of contractor compliance before release of payment: wage registers and wage slips, attendance, bank-credited wage proof, EPF ECR and ESI challans with employee-wise breakup, bonus, leave, and statutory welfare facilities at site.
  • Maintain all Principal Employer registers, Form V issuance to contractors, half-yearly and annual returns, and ensure prompt discharge of principal-employer liability where a contractor defaults, with recovery from the contractor.
  • Ensure statutory welfare amenities at contractor-deployed locations — canteen, restroom, drinking water, washing and first-aid facilities as applicable.
• E. Returns, Registers, Records & Displays
  • Maintain the complete set of statutory registers and records for every entity — employee register, wage register, attendance, overtime, leave, deductions, fines, damages, advances, accident register and inspection book — in the prescribed formats, whether physical or electronic.
  • File all periodic returns accurately and before due date, including unified