Senior Analyst Visitor and Event Coordinator

Saaki Argus And Averil Consulting; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Saaki Argus And Averil Consulting is seeking an Office Visitor and Guest Coordinator to manage the flow of business visitors and executives. You will ensure a warm arrival experience, coordinate access, and support hospitality during meetings and events.

You will work closely with housekeeping, security, IT, facilities, and external vendors to deliver seamless visitor services and well-organized meetings. This role emphasizes proactive service and continuous improvement.

Qualifications

• Experience handling office visitors, guests, and senior leadership interactions.
• Strong communication and professional presentation.
• Ability to coordinate with multiple internal teams and vendors.
• Proactive problem solving and attention to detail.

Responsibilities

• Serve as main point of contact for office visitors, guests, and external stakeholders.
• Coordinate visitor access, parking, passes, and entry permissions with Building Management.
• Ensure reception presence is warm, professional, and efficient.
• Prepare meeting spaces with seating, AV setup, and hospitality services.
• Plan refreshments, working lunches, and catering for leadership visits and events.
• Collaborate with internal teams to align schedules and visitor arrangements.

Skills

Visitor management

Hospitality

Event coordination

Stakeholder coordination

Facilities coordination

Job description

Key Responsibilities

Visitor & Guest Management

• Serve as the main point of contact for business visitors, senior leadership guests, auditors, and external stakeholders visiting the office.
• Coordinate with Building Management to facilitate visitor access, parking arrangements, entry permissions, passes, and other necessary requirements.
• Welcome guests at the reception area and ensure a warm, professional, and seamless arrival experience.
• Proactively manage and address all visitor needs throughout their time at the office.

Hospitality & Meeting Support

• Ensure meeting rooms are fully prepared, including seating arrangements, audio-visual setup, and required hospitality services.
• Plan and manage refreshments, working lunches, executive meals, and customized catering arrangements for visitors and leadership teams.
• Collaborate with internal teams to ensure meeting schedules and visitor arrangements are coordinated effectively.
• Provide on-site assistance during leadership visits, client meetings, business reviews, and audit engagements.

Stakeholder & Facility Coordination

• Partner with Housekeeping, Security, Reception, Cafeteria, IT, Facilities, and Building Management teams to ensure a smooth and efficient visitor experience.
• Coordinate with various internal departments to successfully deliver visitor services and event-related requirements.

Employee Engagement & Event Management

• Support the organization and execution of employee engagement activities, celebrations, wellness programs, and corporate events.
• Manage coordination with external vendors for catering, event arrangements, corporate gifts, branding materials, and hospitality services.

Administration & Continuous Improvement

• Maintain operational trackers, checklists, records, and supporting documentation to ensure effective service delivery.
• Collect feedback from stakeholders and implement continuous improvements to enhance the overall visitor and workplace experience.