Front Desk Executive

Don Bosco Tech; New Delhi; On-site; INR 300,000 - 420,000; Full time

Job summary

Don Bosco Tech in Delhi is seeking a proactive Front Office & Administrative Assistant to support daily operations at the centre. The role involves greeting visitors, handling calls and emails, and maintaining orderly records and documentation.

You will assist staff, coordinate meetings, and help with reporting and data confidentiality. A reliable, organized individual who can manage multiple tasks in a busy environment is welcome to apply.

Responsibilities

• Greet visitors, candidates, and stakeholders in a courteous and professional manner
• Handle incoming calls, emails, and inquiries, and route them appropriately
• Maintain visitor logs and ensure proper entry protocols
• Provide administrative assistance to centre staff as required
• Maintain records, files, and documentation (physical and digital)
• Support scheduling of meetings, interviews, and training sessions
• Act as a communication link between departments and external stakeholders
• Coordinate with trainers, mobilization teams, and placement teams for smooth operations
• Manage internal announcements and notices
• Ensure cleanliness and organization of the reception area
• Monitor office supplies and coordinate replenishment
• Support basic facility management tasks
• Maintain accurate data of walk-ins, inquiries, and registrations
• Assist in preparing routine administrative reports
• Ensure data confidentiality and proper documentation practices

Job description

1. Front Office Management

• Greet and assist visitors, candidates, and stakeholders in a courteous and professional manner
• Handle incoming calls, emails, and inquiries, and route them appropriately
• Maintain visitor logs and ensure proper entry protocols

2. Administrative Support

• Provide administrative assistance to centre staff as required
• Maintain records, files, and documentation (physical and digital)
• Support scheduling of meetings, interviews, and training sessions

3. Communication & Coordination

• Act as a communication link between departments and external stakeholders
• Coordinate with trainers, mobilization teams, and placement teams for smooth operations
• Manage internal announcements and notices

4. Office Maintenance

• Ensure cleanliness and organization of the reception area
• Monitor office supplies and coordinate replenishment
• Support basic facility management tasks

5. Data Handling & Reporting

• Maintain accurate data of walk-ins, inquiries, and registrations
• Assist in preparing routine administrative reports
• Ensure data confidentiality and proper documentation practices