Front Desk cum Admin Executive

Dinjan Enterprise Limited; Ahmedabad District; On-site; INR 250,000 - 350,000; Full time

Job summary

Dinjan Enterprise Limited in Ahmedabad invites applications for an Office Administrator who can warmly welcome visitors, manage calls and emails, and keep visitor records organized and compliant. You will coordinate meeting room bookings, oversee reception area, handle courier and dispatch activities, and ensure the office is clean, organized, and presentable.

Additionally you’ll assist with procurement of supplies, coordinate with vendors, support HR onboarding and maintain administrative

Responsibilities

• Welcome and assist visitors, clients, and guests professionally.
• Handle incoming and outgoing calls, emails, and correspondence.
• Maintain visitor records and ensure compliance with visitor management procedures.
• Coordinate meeting room bookings and prepare meeting spaces.
• Manage courier, postal, and dispatch activities.
• Ensure the reception area is clean, organized, and presentable.
• Oversee day-to-day office administration and ensure smooth office operations.
• Maintain office supplies and stationery inventory.
• Coordinate with housekeeping, security, pantry, internet, and other facility vendors.
• Maintain office assets, records, and administrative documentation.
• Arrange travel bookings, hotel reservations, and transportation when required.
• Support HR with onboarding documentation, employee records, and administrative activities.
• Organize meetings, employee engagement activities, and office events.
• Ensure compliance with office policies and administrative procedures.
• Raise purchase requisitions and coordinate the procurement of office supplies, stationery, pantry items, IT accessories, and other office requirements.
• Obtain quotations from vendors and compare pricing, quality, and delivery timelines.
• Coordinate with suppliers for timely delivery of purchased items.
• Maintain purchase records, vendor details, invoices, and purchase orders.
• Monitor inventory levels and ensure timely replenishment of office materials.
• Assist in vendor selection and maintain healthy vendor relationships.
• Coordinate AMC (Annual Maintenance Contract) services for office equipment and facilities.
• Schedule and follow up on maintenance and repair activities for office infrastructure, IT equipment, printers, ACs, and other office assets.
• Coordinate with external service providers and vendors for timely issue resolution.
• Track service requests and ensure closure within the agreed timelines.
• Maintain records of service contracts, warranties, maintenance schedules, and vendor documentation.

Job description

Role & responsibilities:

• Welcome and assist visitors, clients, and guests professionally.
• Handle incoming and outgoing calls, emails, and correspondence.
• Maintain visitor records and ensure compliance with visitor management procedures.
• Coordinate meeting room bookings and prepare meeting spaces.
• Manage courier, postal, and dispatch activities.
• Ensure the reception area is clean, organized, and presentable.

Administration Responsibilities:

• Oversee day-to-day office administration and ensure smooth office operations.
• Maintain office supplies and stationery inventory.
• Coordinate with housekeeping, security, pantry, internet, and other facility vendors.
• Maintain office assets, records, and administrative documentation.
• Arrange travel bookings, hotel reservations, and transportation when required.
• Support HR with onboarding documentation, employee records, and administrative activities.
• Organize meetings, employee engagement activities, and office events.
• Ensure compliance with office policies and administrative procedures.

Purchase Responsibilities:

• Raise purchase requisitions and coordinate the procurement of office supplies, stationery, pantry items, IT accessories, and other office requirements.
• Obtain quotations from vendors and compare pricing, quality, and delivery timelines.
• Coordinate with suppliers for timely delivery of purchased items.
• Maintain purchase records, vendor details, invoices, and purchase orders.
• Monitor inventory levels and ensure timely replenishment of office materials.
• Assist in vendor selection and maintain healthy vendor relationships.

Service Coordination Responsibilities:

• Coordinate AMC (Annual Maintenance Contract) services for office equipment and facilities.
• Schedule and follow up on maintenance and repair activities for office infrastructure, IT equipment, printers, ACs, and other office assets.
• Coordinate with external service providers and vendors for timely issue resolution.
• Track service requests and ensure closure within the agreed timelines.
• Maintain records of service contracts, warranties, maintenance schedules, and vendor documentation.