Senior Analyst – Visitor and Event Coordinator

Saaki Argus And Averil Consulting; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

Saaki Argus And Averil Consulting is seeking a Visitor & Guest Manager for our Chennai office. You will be the primary contact for business visitors, senior leaders, auditors, and external stakeholders, ensuring smooth access, passes, and warm reception.

Responsibilities include coordinating with security and facilities, preparing meeting rooms, arranging refreshments, and supporting leadership visits, client meetings, and audits with on-site assistance and proactive guest care.

Qualifications

• Experience in managing corporate visitors and guest services.
• Strong communication and professional presentation.
• Ability to coordinate with multiple internal teams and facilities.

Responsibilities

• Serve as main contact for business visitors, senior leaders, auditors, and external stakeholders.
• Coordinate visitor access, passes, parking, and entry permissions with Building Management.
• Welcome guests at reception with a warm, professional arrival experience.
• Plan and manage refreshments and catering for meetings and events.
• Prepare meeting rooms with required AV setup and hospitality services.
• Support leadership visits, client meetings, business reviews, and audits on-site.
• Coordinate with Housekeeping, Security, IT, and Facilities to ensure smooth visitor experiences.
• Collect feedback and drive improvements to visitor and workplace experiences.

Skills

Visitor management

Hospitality

Stakeholder coordination

Event coordination

Education

Bachelor's degree in Hospitality/Business or related field

Tools

MS Office

Job description

Key ResponsibilitiesVisitor & Guest ManagementServe as the main point of contact for business visitors, senior leadership guests, auditors, and external stakeholders visiting the office.Coordinate with Building Management to facilitate visitor access, parking arrangements, entry permissions, passes, and other necessary requirements.Welcome guests at the reception area and ensure a warm, professional, and seamless arrival experience.Proactively manage and address all visitor needs throughout their time at the office.Hospitality & Meeting SupportEnsure meeting rooms are fully prepared, including seating arrangements, audio-visual setup, and required hospitality services.Plan and manage refreshments, working lunches, executive meals, and customized catering arrangements for visitors and leadership teams.Collaborate with internal teams to ensure meeting schedules and visitor arrangements are coordinated effectively.Provide on-site assistance during leadership visits, client meetings, business reviews, and audit engagements.Stakeholder & Facility CoordinationPartner with Housekeeping, Security, Reception, Cafeteria, IT, Facilities, and Building Management teams to ensure a smooth and efficient visitor experience.Coordinate with various internal departments to successfully deliver visitor services and event-related requirements.Employee Engagement & Event ManagementSupport the organization and execution of employee engagement activities, celebrations, wellness programs, and corporate events.Manage coordination with external vendors for catering, event arrangements, corporate gifts, branding materials, and hospitality services.Administration & Continuous ImprovementMaintain operational trackers, checklists, records, and supporting documentation to ensure effective service delivery.Collect feedback from stakeholders and implement continuous improvements to enhance the overall visitor and workplace experience.