Senior Administration Executive

Parnami Logistics; Dadri; On-site; INR 400,000 - 700,000; Full time

Job summary

Parnami Logistics is seeking a diligent Corporate Administration/Facility Management professional to oversee day-to-day office operations and ensure smooth facilities across Pan-India offices and warehouses.

You will coordinate vendors, manage contracts and AMC renewals, and support new office setups, relocations and procurement activities while maintaining accurate admin MIS and expense reports.

Qualifications

• 3-5 years of experience in Corporate Administration / Facility Management / Logistics / Warehouse / FMCG.
• Good knowledge of MS Excel, MS Office and Admin MIS.
• Strong vendor management, procurement and documentation experience.
• Experience in handling housekeeping, security, maintenance and service vendors.
• Willingness to travel Pan-India as required.

Responsibilities

• Manage day-to-day corporate office administration and facility operations.
• Coordinate administrative requirements across Pan-India offices, warehouses and sites.
• Manage housekeeping, security, maintenance and facility vendors; handle sourcing, quotations, negotiation, purchase and service coordination.
• Manage office supplies, stationery, assets, consumables and administrative requirements.
• Coordinate courier, dispatch, travel, accommodation and other administrative arrangements.
• Maintain administrative records, contracts, AMC, bills, expenses and documentation.
• Support new office/warehouse setup, relocation and facility requirements.
• Coordinate with landlords, contractors, service providers and local vendors.
• Prepare and maintain Admin MIS, expense reports and trackers; monitor facility issues and resolution.
• Coordinate with HR, Finance, Operations and Management for administrative requirements.
• Ensure timely renewal and maintenance of AMCs, contracts, licenses and facility documents.
• Handle multiple locations independently with regular reporting to management

Skills

Vendor management

Negotiation

Coordination

Communication

Travel willingness

Tools

MS Excel

MS Office

Admin MIS

Job description

• Company: Parnami Logistics
• Website: http://www.parnamilogistics.com/
• Location (HO): 3rd Floor, Tower-II, Highway Towers, Sector-62, Noida 201301 (HO)
• Experience: 3 - 5 Years

Role & responsibilities

• Manage day-to-day corporate office administration and facility operations.
• Coordinate administrative requirements across Pan-India offices, warehouses and sites.
• Manage housekeeping, security, maintenance and facility vendors. Handle vendor sourcing, quotations, negotiation, purchase and service coordination.
• Manage office supplies, stationery, assets, consumables and administrative requirements.
• Coordinate courier, dispatch, travel, accommodation and other administrative arrangements.
• Maintain administrative records, contracts, AMC, bills, expenses and documentation.
• Support new office/warehouse setup, relocation and facility requirements.
• Coordinate with landlords, contractors, service providers and local vendors.
• Prepare and maintain Admin MIS, expense reports and trackers. Monitor facility-related issues and ensure timely resolution.
• Coordinate with HR, Finance, Operations and Management for administrative requirements.
• Ensure timely renewal and maintenance of AMCs, contracts, licenses and facility documents.
• Handle multiple locations independently with regular reporting to management

Preferred candidate profile

• 3- 5 years’ experience in Corporate Administration / Facility Management / Logistics / Warehouse / FMCG.
• Good knowledge of MS Excel, MS Office and Admin MIS.
• Strong knowledge of Vendor Management, Procurement, Facility Management and Documentation.
• Experience in handling Housekeeping, Security, Maintenance and Service Vendors.
• Ability to independently manage Corporate & Pan-India administrative activities.
• Good communication, coordination, negotiation and follow-up skills.
• Willingness to travel Pan-India as required.