Assistant Manager Administration

Loansjagat; Dadri; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Loansjagat in Noida is seeking an Assistant Manager – Administration & Facilities to lead daily office operations and support a large team. You will manage vendors, procurement, safety and workplace services to ensure a clean, safe and efficient environment for a high-headcount office.

The role requires 5–7 years of relevant experience, including 2+ years in a leadership capacity, and strong English/Hindi communication. Office is WFO in Sector 16, Noida.

Qualifications

• Graduate in any discipline with 5–7 years of relevant experience.
• Experience in office administration or facilities management.
• Strong communication skills and vendor coordination abilities.
• Hands-on with procurement, cost control and maintenance.
• Proactive, with ownership mindset and team leadership experience.

Responsibilities

• Lead daily office operations, housekeeping, pantry and supplies.
• Oversee meeting rooms, visitor management and seating plans.
• Manage admin team, shift planning and task allocation.
• Coordinate with vendors, negotiate rates and manage contracts.
• Support onboarding/exit formalities and workplace events.
• Monitor safety, records, invoices and cost controls.

Skills

Communication English & Hindi

Team leadership

Vendor coordination

Negotiation & procurement

Office maintenance

Education

Graduate in any discipline

Tools

MS Excel

Email communication

Administrative documentation

Job description

Job Description: Assistant Manager – Administration & Facilities

• Location: Sector 16, Noida


• Experience: 5–7 Years (including 2+ years as Admin Team Lead)


• Employment Type: Full-Time | Work from Office

Role Overview

We are looking for a hands‑on and organized Assistant Manager – Administration & Facilities to lead daily office operations, manage the admin team and vendors, and support employees, ensuring a clean, safe and efficient working environment for a high‑headcount office.

Key Responsibilities

1. Office Administration & Facilities

• Lead daily office operations, including housekeeping, pantry, stationery supplies and general upkeep.


• Monitor office cleanliness, hygiene, furniture, equipment and common areas.


• Oversee meeting room arrangements, visitor management, employee seating and office logistics.


• Conduct routine inspections and ensure timely resolution of maintenance issues.


• Lead, guide and review the admin team, including task allocation and shift planning.


• Manage housekeeping, security, maintenance and other service providers.


• Negotiate rates, obtain and compare quotations, and facilitate procurement.


• Monitor vendor service quality, maintain vendor and AMC records, and coordinate invoice processing and payment follow‑ups with Finance.

3. Employee & Workplace Support

• Address employee concerns related to office facilities and administrative requirements.


• Support onboarding and exit formalities involving access cards, asset handovers and workplace arrangements.


• Plan and coordinate office events, working with HR, IT and Finance to resolve operational requirements.

4. Safety, Records & Cost Control

• Maintain office inventory, asset registers, consumable records and administrative expense trackers.


• Monitor access control, visitor records and workplace safety requirements.


• Coordinate fire safety checks, emergency preparedness and facility compliance documentation.


• Track administrative expenses, report variances and identify cost optimization opportunities.

Candidate Requirements

• Graduate in any discipline.


• 5–7 years of relevant experience in office administration or facilities management, currently working as an Admin/Facilities Team Lead (or equivalent) and ready to move into an Assistant Manager role.


• Experience managing a facility with 250+ headcount preferred.


• Strong communication skills in both English and Hindi (verbal and written).


• Hands‑on experience in team handling, vendor coordination, negotiation, procurement and office maintenance.


• Proficiency in MS Excel, email communication and administrative documentation.


• A proactive and service‑oriented approach with the ability to take ownership.