Senior Admin

Emertxe Information Technologies; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

Emertxe Information Technologies in Hyderabad is seeking a Senior Administrative Specialist to oversee daily operations, coordinate office activities, and ensure policy compliance across the organization.

The role requires at least 5 years in administration, strong Excel skills, vendor and customer management, and the ability to mentor junior staff while handling confidential information.

Qualifications

• Bachelor's degree in any field.
• Minimum 5 years of experience in administrative roles.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience in accounts receivable/payable is an asset.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee and coordinate administrative activities across the organization, ensuring efficient operations and adherence to company policies and procedures.
• Manage and prioritize a wide range of tasks, including customer management, escalation handling and performing various operational activities.
• Act as a primary point of contact and provide professional assistance to customers, internal and external stakeholders including executives, employees, clients, and vendors.
• Assist with accounts receivable and accounts payable functions, including invoicing, payment processing, and reconciliation.
• Prepare and review documents such as reports, presentations, memos, and correspondence, ensuring accuracy and confidentiality.
• Assist in development and implementation of administrative policies and procedures to enhance efficiency and productivity.
• Maintain and update records, databases, and filing systems, ensuring easy retrieval and accessibility of information.
• Collaborate with cross-functional teams to facilitate effective communication and information sharing.
• Work with senior leadership to drive operational activities across departments.
• Train and mentor junior administrative staff, providing guidance to enhance skills and performance.
• Identify areas for process improvement and propose solutions to enhance administrative workflows.

Skills

Vendor management

Customer management

MS Office

Excel

Communication skills

Time management

Team mentorship

Policy execution

Education

Bachelor's degree

Tools

None

Job description

We are seeking a highly skilled and experienced Senior Admin to join our dynamic team. As a Senior Admin, you will play a crucial role in ensuring the smooth operation of our organization by managing administrative tasks. This is a senior-level position that requires a strong attention to detail, excellent organizational abilities, and the ability to handle multiple responsibilities in a fast-paced environment. The Senior Administrative Specialist will play a crucial role in coordinating office activities, managing vendors and customers, and ensuring efficient day-to-day operations. This position requires excellent communication skills and proficiency in Microsoft Excel.

Qualification

Any Degree

Experience

Minimum 5 years of experience

Responsibilities

• Oversee and coordinate administrative activities across the organization, ensuring efficient operations and adherence to company policies and procedures
• Manage and prioritize a wide range of tasks, including customer management, escalation handling and performing various operational activities.
• Act as a primary point of contact and provide professional assistance to customers, internal and external stakeholders including executives, employees, clients, and vendors.
• Assist with accounts receivable and accounts payable functions, including invoicing, payment processing, and reconciliation.
• Prepare and review various documents, such as reports, presentations, memos, and correspondence, ensuring accuracy and confidentiality.
• Assist in the development and implementation of administrative policies and procedures to enhance efficiency and productivity.
• Maintain and update records, databases, and filing systems, ensuring easy retrieval and accessibility of information.
• Collaborate with cross-functional teams to facilitate effective communication, information sharing, and collaboration.
• Work with senior leadership team in driving various operational activities across different departments
• Train and mentor junior administrative staff, providing guidance and support to enhance their skills and performance.
• Identify areas for process improvement and propose innovative solutions to enhance administrative workflows and systems.

Skill-set requirement

• Bachelor's degree in any field
• Proven experience in an administrative role, with at least 5 years of relevant experience in progressively responsible positions.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite, especially Excel, for data analysis, reporting, and presentation purposes.
• Previous experience in handling accounts receivable and accounts payable functions. Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Strong attention to detail and accuracy in completing tasks.
• Ability to work independently, take initiative, and make decisions as required.
• Proactive problem-solving skills and the ability to adapt to changing priorities.
• Previous experience in a senior-level administrative role is highly desirable.