Admin Manager

Zoho; India; On-site; INR 450,000 - 650,000; Full time

Job summary

Zoho is seeking an admin executive to oversee day-to-day office operations, vendor coordination, procurement, travel arrangements, and facility management in our India offices.

The role requires at least 3 years of experience, a bachelor's degree in a related field, and strong MS Office skills. You will ensure compliance with policies and support audits and employee activities. You will also manage scheduling, records, and vendor relationships to keep the office running smoothly.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Minimum 3 years of experience in Administration or Office Management.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Manage daily office administration activities and ensure efficient office functioning.
• Coordinate with facility management vendors and oversee housekeeping, security, pantry, and other services.
• Handle procurement of office supplies and maintain asset registers.
• Arrange domestic and international travel bookings and manage travel documentation.
• Maintain licenses, agreements, and records, and prepare MIS and expense reports.
• Support audits with required administrative documentation and assist with events and staff support.

Skills

Organizational skills

Multitasking

Communication

Vendor management

Attention to detail

Problem-solving

Independence

Prioritization

Record keeping

Education

Bachelor's degree in Business Administration, Commerce, or related field

Tools

MS Office Suite

Job description

We are looking for a highly organized and proactive Admin Executive with at least 3 years of experience in administrative operations. The candidate will be responsible for managing office administration, vendor coordination, facility management, procurement, travel arrangements, and ensuring smooth day-to-day office operations.

Key Responsibilities

Administrative Operations

Manage daily office administration activities and ensure efficient office functioning.

Maintain office infrastructure and coordinate with facility management vendors.

Oversee housekeeping, security, pantry, and other support services.

Ensure availability of office supplies, stationery, and consumables.

Maintain administrative records, files, and documentation.

Vendor & Facility Management

Coordinate with external vendors, service providers, and contractors.

Negotiate vendor contracts and monitor service quality.

Track vendor invoices, payments, and renewals of agreements.

Ensure timely maintenance of office equipment and assets.

Procurement & Asset Management

Manage procurement of office supplies and equipment.

Maintain inventory records and asset registers.

Monitor stock levels and ensure timely replenishment.

Track asset allocation and maintenance schedules.

Travel & Logistics

Arrange domestic and international travel bookings, including flights, hotels, and transportation.

Coordinate logistics for meetings, events, and business visits.

Manage travel-related documentation and expense records.

Compliance & Documentation

Maintain office-related licenses, agreements, and records.

Ensure compliance with company policies and administrative procedures.

Prepare administrative reports, MIS, and expense tracking reports.

Support audits by providing required administrative documentation.

Event & Employee Support

Coordinate office events, meetings, and employee engagement activities.

Manage conference room bookings and office scheduling requirements.

Assist employees with administrative support and office-related requests.

Required Qualifications

Bachelor's degree in Business Administration, Commerce, or a related field.

Minimum 3 years of experience in Administration or Office Management.

Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).

Required Skills

Strong organizational and multitasking abilities.

Excellent communication and coordination skills.

Vendor management and negotiation skills.

Attention to detail and problem-solving mindset.

Ability to work independently and manage multiple priorities.

Good record-keeping and documentation skills.

Requirements

Experience in facility management and procurement.

Exposure to budgeting and expense management.

Experience working in corporate or manufacturing environments.

Experience Required: 3–6 Years

Notice Period: Immediate to 30 Days Preferred

Employment Type: Full-Time

Compensation:* As per company standards and candidate experience.