Sr. Executive - Hr & Administration

HVAX Technology Pvt. Ltd.; Maharashtra; On-site; INR 648,000 - 792,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Life insurance

Provident Fund

Job summary

HVAX Technology Pvt. Ltd. in Maharashtra is seeking an experienced administrator to oversee office operations, ensure smooth workflow, and support senior management with efficient coordination.

You will manage vendors, utilities, employee inquiries, documentation, and staff scheduling, while coordinating with HR, finance, and production teams. The role emphasizes accuracy, multi-tasking, and proactive problem solving.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 5–8 years in administrative or office management roles.
• Strong communication, interpersonal, and organizational skills; detail-oriented.

Responsibilities

• Oversee daily office operations and maintain smooth workflow.
• Coordinate vendors for security, housekeeping, transport, and maintenance.
• Manage utilities, internet, telephones, parking, and canteen facilities.
• Assist HR, finance and production with admin coordination.
• Maintain admin records, contracts, licenses and renewals.
• Schedule shifts, track attendance, manage payroll-related coordination.
• Liaise for insurance, government liaison, and travel desk tasks.

Skills

Office management

Communication skills

MS Office

Multitasking

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Purpose

This position is responsible for overseeing office operations, ensuring smooth workflow, managing administrative processes, and supporting senior management. This role requires excellent organizational skills, attention to detail, and the ability to coordinate between different departments efficiently.

Role and Responsibilities

1Vendor & Service Management

• Appointment and coordination of vendors: Security, Housekeeping, Transport, Canteen, Maintenance contractors, Service level monitoring and bill verification.

2 Utilities & Support Services

• Management of electricity, water, internet, telephones, Transport, parking, and canteen facilities.

3 Employee Support & Coordination

• Seating and workplace arrangements, Handling admin-related employee queries, Coordination with HR, finance, and production teams.

4Documentation & Records

• Maintenance of admin records, contracts, AMC files, Licenses, renewals, and statutory displays.

5Support staff administration Role Assignment & Work Scheduling

• Define duties and responsibilities, Shift planning, duty rosters, and attendance system, Attendance & Performance Monitoring, Daily attendance tracking, Monitoring discipline, punctuality, and work quality, Payroll / Payment Coordination, Verification of salary, overtime, and statutory complianceGrievance Handling & Discipline Management, Address complaints, misconduct, or service issues, Counseling or corrective actions, Training & Safety Orientation, Basic training on job duties, Safety, hygiene, and emergency procedures.

6Insurance

• Insurance Need Identification, Policy Selection & Coverage Planning, Proposal & Documentation, Policy Issuance, Policy Administration, Premium Payment & Renewal, Claim Intimation, Claim Documentation & Processing,Claim Settlement, Review & Improvement.

7Government Liasoning

• Authority Identification, Inspection / Verification Support, Approval / License / Certificate Receipt, Record Maintenance & Reporting.

8Travel desk

• Travel Request Initiation, Travel Planning & Budget Check, Booking Arrangements, Confirmation & Communication, Travel Support During Journey, Post‑Travel Settlement, Reimbursement & Closure.

Qualifications and Experience

Education:

Bachelor’s degree in Business Administration, Management, or a related field.

Experience:

Minimum of 5-8 years in administrative or office management roles.

Experience in handling reception duties and outdoor errands preferred.

Skills:

Strong knowledge of office management procedures and policies, Excellent communication, interpersonal, and problem-solving skills, Proficiency in MS Office (Word, Excel, PowerPoint) and administrative software, Ability to multitask and manage time effectively. High attention to detail and organizational skills.

Pay: ₹720,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Life insurance
• Provident Fund

Work Location: In person