Secretary

Titan Company; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Titan Company in Bengaluru seeks an organized secretary/administrative assistant to provide comprehensive support to department leadership and teams. The role includes calendar management, meeting coordination, and preparing agendas and minutes.

The ideal candidate holds a relevant bachelor’s degree and 2–3 years of experience, with strong communication and multitasking abilities in a fast-paced environment. Proficiency in MS Office and discretion with confidential data is essential.

Qualifications

• Bachelor’s degree in business-related field required.
• 2–3 years of secretarial/administrative experience preferred.
• Proficiency in MS Office and strong communication skills.

Responsibilities

• Provide administrative and secretarial support to department leadership and team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, emails, and phone calls professionally.
• Coordinate travel arrangements, accommodation, and expenses.
• Prepare reports, presentations, and other business documents.
• Organize and maintain confidential records and files.
• Coordinate with internal teams and external stakeholders for day-to-day operations.
• Track departmental activities, deadlines, and follow up on tasks.
• Support meetings, events, and team engagement activities.
• Assist with vendor coordination and office supplies documentation.
• Maintain confidentiality for sensitive information.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Bachelor's degree in Business Administration or Commerce

Tools

Microsoft Office

Job description

Key Responsibilities

• Provide administrative and secretarial support to the department leadership and team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence, emails, and phone calls in a professional manner.
• Coordinate travel arrangements, accommodation, and expense documentation when required.
• Prepare and maintain reports, presentations, and other business documents.
• Organize and maintain records, files, and confidential documents.
• Coordinate with internal teams and external stakeholders to ensure smooth day-to-day operations.
• Track departmental activities, deadlines, and follow up on pending tasks.
• Assist in organizing meetings, events, and team engagement activities.
• Support basic administrative tasks, including vendor coordination, office supplies, and documentation.
• Maintain confidentiality while handling sensitive business information.

Requirements

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 23 years of experience as a Secretary, Administrative Assistant, or in a similar administrative role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work effectively in a fast-paced environment.
• Professional, proactive, and service-oriented approach.
• High level of integrity and discretion in handling confidential information.

Experience & Background

• 2–3 years of experience in a Secretarial or Administrative Assistant role.
• Experience coordinating meetings, calendars, travel, and documentation.
• Exposure to working with cross-functional teams and multiple stakeholders is preferred