Sea Freight Executive

Total Group; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Total Group in Mumbai seeks a Shipping Coordinator to manage import and export sea freight from booking to delivery. You will communicate with customers, shipping lines, freight forwarders, transporters, and CHA/customs agents to ensure smooth operations.

The role requires attention to detail, proficiency in MS Office, and the ability to manage multiple shipments under deadlines, maintain records, and prepare documents such as Bills of Lading and packing lists.

Qualifications

• Strong communication skills, verbal and written.
• Knowledge of Sea Freight, Import/Export, and Logistics.
• Strong coordination and follow-up abilities.
• Proficiency with MS Office (Excel and Outlook).
• Attention to detail and documentation accuracy.
• Ability to manage multiple shipments under deadlines.

Responsibilities

• Coordinate import and export sea freight shipments from booking to delivery.
• Communicate with customers, shipping lines, freight forwarders, transporters, and CHA/customs agents.
• Prepare and verify shipping and freight documentation.
• Handle Bill of Lading, invoices, packing lists, and shipping instructions.
• Track shipment status and provide updates to customers.
• Coordinate with internal teams for smooth shipment execution.
• Follow vessel schedules, ETD/ETA, container movement, and delivery status.
• Maintain accurate shipment records and update systems regularly.
• Assist with freight quotations and shipment-related inquiries.
• Resolve documentation or shipment-related issues promptly.
• Ensure compliance with company procedures and applicable shipping requirements.

Skills

Verbal communication

Written communication

Sea Freight knowledge

Coordination

MS Office

Documentation accuracy

Deadline management

Tools

MS Excel

MS Outlook

Job description

Key Responsibilities

• Coordinate import and export sea freight shipments from booking to delivery.
• Communicate with customers, shipping lines, freight forwarders, transporters, and CHA/customs agents.
• Prepare and verify shipping and freight documentation.
• Handle Bill of Lading (B/L), invoices, packing lists, shipping instructions, and other relevant documents.
• Track shipment status and provide regular updates to customers.
• Coordinate with internal teams for smooth shipment execution.
• Follow up on vessel schedules, ETD/ETA, container movement, and delivery status.
• Maintain accurate shipment records and update systems regularly.
• Assist with freight quotations and shipment-related inquiries.
• Resolve documentation or shipment-related issues promptly.
• Ensure compliance with company procedures and applicable shipping requirements.

Skills Required

• Good verbal and written communication skills.
• Basic knowledge of Sea Freight / Import / Export / Logistics.
• Good coordination and follow-up skills.
• Basic knowledge of MS Office, especially Excel and Outlook.
• Attention to detail and ability to maintain documentation accurately.
• Ability to work under deadlines and manage multiple shipments.