Senior Executive/Assistant Manager – Documentation (Ocean Imports), Logistics

GAC Group; Kolkata District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

GAC Group in India seeks a skilled Logistics & Trade professional to manage import shipments, prepare CANs, and coordinate E-DOs with importers and CHAs.

Candidates should have 4-5 years in freight forwarding, especially ocean freight, with strong English communication and meticulous documentation capabilities; opportunities to liaise with multiple stakeholders.

Qualifications

• Bachelor's degree in Logistics & Supply Chain Management, Commerce, Business Administration, International Trade or related field.
• 4-5 years of experience in freight forwarding, specifically ocean freight operations, documentation, and customer service.
• Good understanding of shipping documents, import procedures, customs coordination, and cargo delivery processes.

Responsibilities

• Manage and open import shipment files based on pre-alerts.
• Prepare and send CANs with accurate ETA details to importers.
• Coordinate E-DOs with importers/CHAs to ensure smooth cargo collection.
• Prepare sales invoices and coordinate customer approvals; provide hard copies when required.
• Process and record supplier invoices; submit payment/remittance documents to Accounts.
• Maintain and upload complete shipment documentation in the ops system.
• File IGMs and submit HBLs per shipping line requirements.
• Coordinate with shipping lines, CFS, CHAs, consignees, customers, and GAC offices to complete documentation and shipment formalities.
• Monitor shipment progress; update DSRs; provide timely updates to customers.
• Review shipment costs and revenue; ensure all docs are complete and close jobs on time.
• Ensure accuracy, compliance, and timely completion of all import documentation and operational activities.

Skills

Ocean freight shipments

English communication

Door-delivery shipments

Attention to detail

Education

Bachelor's degree in Logistics & Supply Chain Management

Commerce

Business Administration

International Trade

Job description

Job Description

• Manage and open import shipment files based on pre-alerts received.
• Prepare and send Cargo Arrival Notices (CANs) with accurate Estimated Time of Arrival (ETA) details to importers.
• Coordinate Electronic Delivery Orders (E-DOs) with importers / Customs House Agents (CHAs) to ensure smooth cargo collection.
• Prepare sales invoices, coordinate customer approvals, and provide hard copies where required.
• Process and record supplier invoices and submit payment/remittance documents to our Accounts team.
• Maintain and upload complete shipment documentation in our documentation and operations system.
• File Import General Manifests (IGMs) and submit House Bills of Lading (HBLs) in accordance with shipping line requirements.
• Coordinate with shipping lines, container freight stations (CFS), CHAs, consignees, customers, GAC offices, and other stakeholders to complete documentation and shipment formalities.
• Monitor shipment progress, update Daily Status Reports (DSRs), and provide timely updates to customers.
• Review shipment costs and revenue, ensure all documentation is complete, and close jobs within defined timelines.
• Ensure accuracy, compliance, and timely completion of all import documentation and operational activities.

Job Requirements

• Education: Bachelor's degree in Logistics & Supply Chain Management, Commerce, Business Administration, International Trade, or a related field.
• Experience: 4-5 years of experience in the freight forwarding industry, specifically in ocean freight operations, documentation, and customer service.
• Industry Knowledge: Good understanding of shipping documents, import procedures, customs coordination, and cargo delivery processes.

Technical Skills

• Knowledge of handling ocean freight shipments.
• Good written and verbal English communication skills.
• Experience handling door-delivery shipments.
• Excellent attention to detail and the ability to manage multiple shipments simultaneously