Sales Executive

Agsar Paints Private Limited; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Agsar Paints Private Limited in Chennai is seeking an HR & Administration professional to maintain employee records, handle payroll support, and manage statutory compliances. The role includes recruitment coordination, induction, and training documentation, with exposure to PF/ESI returns and audits.

You will manage licenses, factory filings, and compliance records while coordinating with government bodies and the accounts team for HR-related payments and reimbursements.

Qualifications

• Bachelor’s degree in any discipline (BBA / B.Com / HR / Administration preferred).
• 5–10 years of HR, personnel, or factory administration experience.
• Knowledge of PF, ESI, Factory Act, and other statutory compliances.
• MS Office proficiency and strong HR documentation skills.
• Excellent coordination, record-keeping, and communication abilities.
• Ability to manage multiple responsibilities and meet compliance deadlines.
• Attention to detail and a confidential, team-oriented approach.

Responsibilities

• Maintain and update employee master data, attendance, leave, and personal files.
• Prepare offer letters, appointment orders, confirmation, transfer, and resignation letters.
• Maintain employee service records, and statutory registers.
• Coordinate recruitment activities - posting jobs, scheduling interviews, and onboarding new employees.
• Handle employee induction, training records, and performance review documentation.
• Support payroll processing by preparing attendance summaries and overtime details.
• Prepare and submit PF and ESI monthly/annual returns.
• Handle Factory License renewal, Establishment renewal and ROC (Registrar of Companies) filings.
• Maintain all statutory registers as per the Factories Act and Labour Laws.
• Coordinate with government departments, inspectors, and consultants during audits and inspections.
• Update and maintain records related to Bonus, Gratuity, Leave, and Minimum Wages compliance.
• Assist in preparation of HR audit documents and internal compliance reports.
• Oversee vehicle maintenance, insurance, fuel logbooks, and driver schedules.
• Support safety programs, fire drills, and first-aid activities.
• Maintain daily, weekly, and monthly HR and administrative reports.
• Track and renew contracts, licenses, and insurance policies before due dates.
• Coordinate with the accounts department for HR-related payments and reimbursements.
• Support preparation of data for management reports and audits.

Skills

MS Office

HR Documentation

Coordination

Compliance Knowledge

Record-Keeping

Communication Skills

Multi-tasking

Confidentiality

Education

Bachelor’s Degree in any discipline

Job description

Qualification Required

• BBA / MBA / B.Com / HR / Administration preferred

Job Description

• Maintain and update employee master data, attendance, leave, and personal files.
• Prepare offer letters, appointment orders, confirmation, transfer, and resignation letters.
• Maintain employee service records, and statutory registers.
• Coordinate recruitment activities - posting jobs, scheduling interviews, and onboarding new employees.
• Handle employee induction, training records, and performance review documentation.
• Support payroll processing by preparing attendance summaries and overtime details.
• Prepare and submit PF and ESI monthly/annual returns.
• Handle Factory License renewal, Establishment renewal and ROC (Registrar of Companies) filings.
• Maintain all statutory registers as per the Factories Act and Labour Laws.
• Coordinate with government departments, inspectors, and consultants during audits and inspections.
• Update and maintain records related to Bonus, Gratuity, Leave, and Minimum Wages compliance.
• Assist in preparation of HR audit documents and internal compliance reports.
• Oversee vehicle maintenance, insurance, fuel logbooks, and driver schedules.
• Support safety programs, fire drills, and first-aid activities.
• Maintain daily, weekly, and monthly HR and administrative reports.
• Track and renew contracts, licenses, and insurance policies before due dates.
• Coordinate with the accounts department for HR-related payments and reimbursements.
• Support preparation of data for management reports and audits.

Required Skills

• Bachelor’s Degree in any discipline (BBA / B.Com / HR / Administration preferred)
• 5–10 years of experience in HR, personnel, or factory administration roles
• Knowledge of PF, ESI, Factory Act, and other statutory compliances
• Familiarity with MS Office and HR documentation
• Strong coordination, record-keeping, and communication skills
• Ability to handle multiple responsibilities and meet compliance deadlines
• Attention to detail, confidentiality, and teamwork orientation