HR & Admin Executive

WOW Softech; Pune District; On-site; INR 334,800 - 468,720; Full time

Job summary

WOW Softech in Pune, Maharashtra, is seeking an HR/Admin professional to manage end-to-end recruitment, onboarding, attendance, payroll support and compliance.

You will coordinate interviews, prepare offer letters, maintain records, and assist with statutory filings, while ensuring accurate, documentation-heavy workflows.

Qualifications

• Graduate; HR/Admin certification or diploma preferred.
• 1–3 years of experience in HR/Admin, ideally in a manufacturing or industrial setup.
• Working knowledge of statutory compliance basics (PF, ESIC, PT) — hands-on filing experience a plus.
• Proficient in MS Excel and Word.
• Good communication skills in English, Hindi, and Marathi.
• Organized, detail oriented, and comfortable with routine documentation-heavy work.

Responsibilities

• Post job openings on portals and coordinate with consultants/agencies.
• Screen resumes and schedule interviews.
• Coordinate interview logistics and communicate with candidates through the process.
• Assist with offer letter preparation and onboarding documentation for new joiners.
• Maintain recruitment trackers and candidate pipelines.
• Conduct onboarding formalities documentation and maintain employee files.
• Maintain attendance and leave records; coordinate payroll inputs.
• Assist in statutory compliance - PF, ESIC, PT & Labour Welfare Fund records.
• Coordinate with statutory consultants/auditors as needed.
• Manage office supplies, facilities & admin services.
• Support travel and logistics arrangements for staff.
• Contribute to employee engagement activities.

Skills

Communication skills in English, Hindi

Organized & detail oriented

Documentation-heavy work

Education

Graduate

HR/Admin certification or diploma preferred

Tools

MS Excel

MS Word

Job description

Key Responsibilities

• Post job openings on portals (Naukri, LinkedIn, etc.) and coordinate with consultants/agencies
• Screen resumes and schedule interviews
• Coordinate interview logistics and communicate with candidates through the process
• Assist with offer letter preparation and documentation for new joiners
• Maintain recruitment trackers and candidate pipelines

Onboarding & Employee Records

• Conduct onboarding formalities documentation, ID cards, induction coordination
• Maintain and update employee personal files (physical and digital) - Track probation and confirmation timelines

Attendance & Payroll Support

• Maintain attendance and leave records
• Coordinate with accounts/payroll for monthly salary processing inputs - Track and follow up on employee reimbursements/claims

Statutory Compliance (Support Level)

• Assist in maintaining PF, ESIC, Professional Tax, and Labour Welfare Fund records
• Support timely filing and documentation for statutory registers under Factories Act / Shops & Establishment Act
• Maintain compliance trackers and renewal calendars (licenses, registrations)
• Coordinate with statutory consultants/auditors as needed

General Administration

• Manage office supplies, housekeeping, and vendor coordination for admin services
• Handle facility-related upkeep — AMC tracking, repairs, utilities coordination
• Support travel and logistics arrangements for staff as needed - Maintain records for company assets, insurance, and admin contracts

Employee Engagement

• Support organizing internal events, celebrations, and engagement activities
• Act as a first point of contact for employee queries on HR policies

Requirements

• Graduate; HR/Admin certification or diploma preferred
• 1–3 years of experience in HR/Admin, ideally in a manufacturing or industrial setup
• Working knowledge of statutory compliance basics (PF, ESIC, PT) — hands-on filing experience a plus -
• Proficient in MS Excel and Word
• Good communication skills in English, Hindi, and Marathi
• Organized, detail-oriented, and comfortable with routine documentation-heavy work