Registrar

Inspiria Knowledge Campus (A Unit of J.P.Sahu Foundation); Siliguri; On-site; INR 600,000 - 900,000; Full time

Job summary

Inspiria Knowledge Campus (A Unit of J.P.Sahu Foundation) seeks an experienced administrator to manage academic processes under its autonomous status, oversee affiliation with MAKAUT and regulatory bodies, and ensure compliance across NAAC, NBA, AICTE frameworks.

You will maintain student records and grade data, coordinate exam workflows, manage the Academic ERP, and ensure confidentiality and accuracy in reporting to authorities.

Qualifications

• Experience with university affiliation processes and accreditation frameworks.
• Proficiency in Academic ERP systems and MS Office.
• Strong organizational skills with high attention to detail.
• Excellent communication and coordination with university/regulatory officials.
• Ability to manage confidential data with discretion.
• Experience in autonomous college/university settings preferred.

Responsibilities

• Support end-to-end administration of academic processes under autonomous status.
• Assist in examinations workflow, evaluation, moderation and results declaration.
• Maintain accuracy, integrity and confidentiality of student records, grade cards and transcripts.
• Coordinate grading and result-processing cycles, report cards and mark sheets.
• Manage student registration, enrolment, migration, withdrawal and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, examinations and records management.
• Serve as liaison for affiliation-related matters with MAKAUT and regulatory bodies.
• Assist in preparation and submission of documentation for university affiliation renewal and approvals.
• Support NAAC, NBA accreditation activities – data compilation and audits.
• Track regulatory timelines, circulars and compliance requirements; ensure timely responses.
• Maintain knowledge of Government Scholarship schemes and coordinate related student data submissions.
• Assist campus administration and counsellor in preparing MIS and student data analytics.
• Demonstrate sound team management and leadership across academic support functions.
• Maintain strict confidentiality of institutional and student information.

Job description

Job Description:

Autonomous Institute Administration

• Support end-to-end administration of academic processes under the institutes autonomous status, including curriculum records, continuous assessment, and examination workflows.
• Assist in conducting internal examinations, evaluation, moderation, and timely declaration of results in line with institutional academic regulations.
• Maintain accuracy, integrity, and confidentiality of student academic records, grade cards, and transcripts.
• Coordinate the grading and result-processing cycle, including scanning, verification, correction of grades, and distribution of report cards/mark sheets.
• Manage student registration, enrolment, migration, withdrawal, and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, examination, and records management.

University Affiliation & Regulatory Liaison

• Serve as a key point of coordination for affiliation-related matters with the affiliating university (e.g., MAKAUT) and regulatory bodies such as AICTE.
• Assist in preparation, compilation, and submission of documentation required for university affiliation renewal and statutory approvals.
• Support Affiliation & Accreditation activities including NAAC and NBA processes — data compilation, SSR/SAR documentation, and audit readiness.
• Track regulatory timelines, circulars, and compliance requirements issued by the university and statutory bodies, ensuring timely institutional response.
• Maintain updated knowledge of Government Scholarship schemes and coordinate related student data submissions.

General Administration

• Assist campus administration and counsellor in preparing reports, MIS, and student data analytics.
• Demonstrate sound team management, coordination, and leadership skills across academic support functions.
• Maintain strict confidentiality of institutional and student information always.
• Undertake other duties and responsibilities as assigned by the Management.

Requirements

DESIRED SKILLS & COMPETENCIES

• Working knowledge of university affiliation processes, statutory compliance, and accreditation frameworks (NAAC, NBA, AICTE, MAKAUT).
• Proficiency in Academic ERP systems and MS Office (Excel, Word).
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and coordination skills for liaison with university and regulatory officials.
• Ability to manage confidential data with discretion and integrity.
• Prior experience in an autonomous college or university system will be an added advantage.