Assistant (Academic Administration)

Knowledge Park; Mumbai Suburban; On-site; INR 350,000 - 520,000; Full time

Job summary

Knowledge Park in Mumbai is seeking an Assistant (Academic Administration) to provide administrative and coordination support for smooth day-to-day operations within the Academic Administration department.

The role involves handling documentation, reporting, data management, meeting coordination, and ensuring compliance with institutional policies. 3+ years of relevant experience and a Bachelor's degree are preferred.

Qualifications

• Bachelor's Degree from a recognised university.
• MS Office certification (preferred but not mandatory).
• Minimum 3 years of experience in the relevant field.

Responsibilities

• Provides administrative support for day-to-day academic administration activities of the University.
• Coordinates with Schools/Departments, faculty members, students, and other stakeholders on academic-related matters.
• Maintains and updates academic records, registers, databases, files, and documentation.
• Assists in coordinating meetings of academic committees and prepares agendas, minutes, and related documentation as required.
• Ensures proper filing, documentation, and retrieval of academic records in accordance with established procedures.
• Assists in implementation of academic policies, procedures, regulations, and decisions of competent authorities.
• Assist in coordinating guest sessions, workshops, and other academic activities.
• Ensures timely follow-up on pending academic matters and maintains appropriate tracking records.
• Performs any other academic or administrative duties assigned by the reporting authority.
• Perform any other responsibilities assigned by the University from time to time.

Skills

Communication skills

Interpersonal skills

MS Office

Documentation

Coordination

Deadline-oriented

Attention to detail

Team collaboration

Education

Bachelor's Degree

MS Office certification

Tools

MS Office

Word

Excel

Job description

Job Designation:

Assistant (Academic Administration)

Job Summary:

The role involves providing administrative and coordination support to ensure smooth day-to-day operations. The incumbent will handle documentation, reporting, data management, and coordination activities while supporting general administrative functions.

Designation

Assistant

Department

Academic Administration

Location

Mumbai

Reporting to

Deputy Registrar

Key Responsibilities

• Provides administrative support for day-to-day academic administration activities of the University.
• Coordinates with Schools/Departments, faculty members, students, and other stakeholders on academic-related matters.
• Maintains and updates academic records, registers, databases, files, and documentation.
• Assists in coordinating meetings of academic committees and prepares agendas, minutes, and related documentation as required.
• Ensures proper filing, documentation, and retrieval of academic records in accordance with established procedures.
• Assists in implementation of academic policies, procedures, regulations, and decisions of competent authorities.
• Assist in coordinating guest sessions, workshops, and other academic activities.
• Ensures timely follow-up on pending academic matters and maintains appropriate tracking records.
• Performs any other academic or administrative duties assigned by the reporting authority.
• Perform any other responsibilities assigned by the University from time to time.

Educational Qualifications

• Bachelor s Degree from a recognized university.

Professional Certifications

• MS Office certification (preferred but not mandatory).

Professional Experience

• Minimum 3 years of experience in the relevant field.

Skills and Competencies

• Good communication and interpersonal skills.
• Proficiency in MS Office, especially Word and Excel.
• Good documentation and coordination skills.
• Attention to detail and ability to meet deadlines.
• Ability to work effectively with faculty, students, and internal stakeholders.