Assistant (Academic Administration)

Knowledge Park; Mumbai; On-site; INR 250,000 - 350,000; Full time

Job summary

Knowledge Park in Mumbai is seeking an Assistant (Academic Administration) to support day-to-day academic operations and coordination. The role focuses on documentation, data management, and collaboration with departments, faculty, and students to ensure timely execution of academic activities.

The incumbent will handle filing, records management, and assist with meetings, agendas, and policy implementation, contributing to smooth university operations.

Qualifications

• Bachelor's degree from a recognized university.
• MS Office certification preferred but not mandatory.
• Minimum 3 years of relevant experience.
• Strong communication and interpersonal skills.
• Proficient in MS Word and Excel; good documentation skills.

Responsibilities

• Provide administrative support for day-to-day academic administration.
• Coordinate with Schools/Departments, faculty, students, and stakeholders on academic matters.
• Maintain and update academic records, registers, databases, files, and documentation.
• Assist in coordinating meetings of academic committees and prepares agendas, minutes, and related documentation.
• Ensure proper filing, documentation, and retrieval of academic records.
• Assist in implementation of academic policies, procedures, regulations, and decisions of authorities.
• Assist in coordinating guest sessions, workshops, and other academic activities.
• Ensure timely follow-up on pending academic matters and tracking records.
• Perform other academic or administrative duties assigned by the reporting authority.

Skills

Communication

MS Office

Documentation

Attention to detail

Stakeholder coordination

Education

Bachelor's Degree

Tools

MS Office suite

Job description

Job Designation:

Assistant (Academic Administration)

Job Summary:

The role involves providing administrative and coordination support to ensure smooth day-to-day operations. The incumbent will handle documentation, reporting, data management, and coordination activities while supporting general administrative functions.

Designation

Assistant

Department

Academic Administration

Location

Mumbai

Reporting to

Deputy Registrar

Key Responsibilities

• Provides administrative support for day-to-day academic administration activities of the University.
• Coordinates with Schools/Departments, faculty members, students, and other stakeholders on academic-related matters.
• Maintains and updates academic records, registers, databases, files, and documentation.
• Assists in coordinating meetings of academic committees and prepares agendas, minutes, and related documentation as required.
• Ensures proper filing, documentation, and retrieval of academic records in accordance with established procedures.
• Assists in implementation of academic policies, procedures, regulations, and decisions of competent authorities.
• Assist in coordinating guest sessions, workshops, and other academic activities.
• Ensures timely follow-up on pending academic matters and maintains appropriate tracking records.
• Performs any other academic or administrative duties assigned by the reporting authority.
• Perform any other responsibilities assigned by the University from time to time.

Educational Qualifications

• Bachelor s Degree from a recognized university.

Professional Certifications

• MS Office certification (preferred but not mandatory).

Professional Experience

• Minimum 3 years of experience in the relevant field.

Skills and Competencies

• Good communication and interpersonal skills.
• Proficiency in MS Office, especially Word and Excel.
• Good documentation and coordination skills.
• Attention to detail and ability to meet deadlines.
• Ability to work effectively with faculty, students, and internal stakeholders.