Recruitment Coordinator

LevelUP HCS; Mumbai; Hybrid; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Exposure to high-level recruiting operations

Opportunities for growth and development

Collaborative team environment

Job summary

A leading global investment bank in Mumbai is hiring a Recruitment Coordinator to manage interview logistics and support recruitment efforts across Asia. This entry-level role requires 5+ years in recruitment coordination and offers a hybrid work model with at least 2 days per week in the office. The successful applicant will have strong organizational and communication skills, and will work in a dynamic, high-performance environment.

Qualifications

• 5+ years of experience in recruitment coordination.
• Experience supporting a global recruitment team.
• Strong written and verbal communication skills.

Responsibilities

• Manage scheduling and logistics of interviews.
• Prepare candidates for interviews.
• Maintain accurate records in applicant tracking systems.

Skills

End-to-end recruitment coordination

Interview scheduling

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Excel

Tools

Applicant Tracking Systems

Job description

Job Title: Recruitment Coordinator / Interview Coordinator

Job Type: Full-Time

About the Role:

We’re seeking a highly organized, detail-oriented, and proactive Recruitment Coordinator to join our dynamic team at a leading global investment bank in Mumbai. This role is ideal for a motivated individual who thrives in a fast-paced, high-performance environment and is eager to contribute to a world-class recruiting function.

This role will support locations across Asia, and we are looking for someone who can start at 7:00 a.m. IST. The role will be hybrid.

Key Responsibilities:

• Manage and coordinate the scheduling and logistics of interviews between candidates and hiring managers
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment
• Prepare candidates for interviewing with our clients by providing all logistics for the day of the interview
• Support recruiters and hiring managers with logistics and reporting
• Maintain accurate records in our applicant tracking systems (ORC)
• Responsible for sending interview feedback requests in our applicant tracking system (ORC)
• Collaborate cross-functionally with HR and business teams
• Performs other related and ad-hoc duties and projects as assigned

Qualifications:

• 5+ years of experience in end-to-end recruitment coordination, including interview scheduling and collection of interview feedback
• Experience supporting a global recruitment team (ideally including the following Asia locations: Japan, Australia, Hong Kong, Singapore)
• Experience with Applicant Tracking Systems preferrable
• Exceptional attention to detail and organizational skills
• Excellent prioritization, writing, and oral communication skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel (basic to intermediate level)
• Ability to handle sensitive and confidential information appropriately
• Ability to effectively work in a fast-paced, detail-oriented, and deadline-focused environment

What We Offer:

• Exposure to high-level recruiting operations within a prestigious investment bank
• A collaborative, professional, and fast-paced team environment
• Hybrid work model with at least 2 days per week in the Mumbai office
• Opportunities for growth and development within a global organization

Seniority level

Entry level

Employment type

Full-time

Job function

Human Resources, Administrative, and Management

Industries

Financial Services, Human Resources Services, and Investment Banking