Recruitment Administrator, Bengaluru

Allegis Global Solutions; Bengaluru; On-site; INR 350,000 - 650,000; Full time

Job summary

Allegis Global Solutions is seeking a detail-oriented Recruitment Administrator to manage end-to-end interview coordination, stakeholder communication, candidate engagement, and recruitment process administration. The role focuses on BFSI hiring support and requires 2–5 years of coordination experience.

You will coordinate interviews, handle logistics, ensure timely updates, and support onboarding activities while maintaining compliant candidate data in ATS systems.

Qualifications

• 2–5 years in recruitment coordination or recruitment operations.
• Experience supporting BFSI hiring is a plus.
• Proven ability to manage high-volume interviews and multiple requisitions.

Responsibilities

• Coordinate and schedule interviews between candidates, hiring managers, and panels.
• Maintain interview logistics, calendars, and room arrangements.
• Track candidate progress and ensure timely feedback and onboarding updates.
• Generate recruitment reports and dashboards on progress and metrics.
• Support onboarding documentation and background verification processes.

Skills

Interview scheduling

Stakeholder management

Candidate engagement

Recruitment coordination

MS Excel

Education

Bachelor's degree in HR / Business

Tools

Workday

SuccessFactors

Taleo

iCIMS

Job description

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need.

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

Job Description

Job Summary

We are seeking a detail-oriented and proactive Recruitment Administrator with 2-5 years of recruitment coordination experience, preferably supporting hiring within the Banking, Financial Services, and Insurance (BFSI) sector. The ideal candidate will manage end-to-end interview coordination, stakeholder communication, candidate engagement, and recruitment process administration to ensure a seamless hiring experience.

Key Responsibilities

Recruitment Coordination

• Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
• Manage interview logistics, calendar scheduling, and meeting room arrangements.
• Track candidate progress throughout the recruitment lifecycle.
• Ensure timely communication with candidates regarding interview schedules, feedback, and onboarding requirements.

Stakeholder Management

• Serve as the primary point of contact for recruiters, hiring managers, and candidates.
• Collaborate with BFSI business leaders and recruitment teams to ensure hiring timelines are met.
• Facilitate smooth communication across multiple stakeholders.

Candidate Experience

• Deliver a positive and professional candidate experience throughout the recruitment process.
• Respond to candidate inquiries and provide timely updates.
• Coordinate offer rollouts and pre-joining engagement activities.

Recruitment Operations

• Maintain accurate candidate data in Applicant Tracking Systems (ATS).
• Generate recruitment reports and dashboards related to hiring progress, interview status, and offer acceptance metrics.
• Ensure compliance with company policies, audit requirements, and BFSI hiring standards.

Onboarding Support

• Coordinate documentation collection and background verification processes.
• Support onboarding activities and ensure successful candidate joining.
• Liaise with HR operations and business teams for smooth onboarding.

This role is ideal for recruitment professionals who thrive in a fast-paced hiring environment and have experience supporting BFSI talent acquisition programs.

Qualifications

• Work Mode - 5 Days Work from office
• 2-5 years of experience in recruitment coordination, talent acquisition operations, or staffing support.
• Prior exposure to BFSI hiring and recruitment processes.,Candidate Experience & Communication along withReporting & Analytics
• Experience working with Applicant Tracking Systems (ATS) such as Workday, SuccessFactors, Taleo, iCIMS, or similar platforms.
• Strong proficiency in MS Excel, Outlook, PowerPoint, and Teams.
• Bachelor's degree in Human Resources, Business Administration, or related field.

Required Skills

• Excellent communication and stakeholder management skills.
• Strong organizational and multitasking abilities.
• High attention to detail and process orientation.
• Ability to manage high-volume hiring and multiple requisitions simultaneously.
• Knowledge of recruitment metrics and reporting.
• Strong problem-solving and coordination skills.

Preferred Qualifications

• Experience supporting volume hiring for banking, financial services, insurance, fintech, or related organizations.
• Familiarity with background verification and compliance requirements in the BFSI sector.
• Experience working in an RPO, staffing, or corporate recruitment environment.
• Candidate Relationship Management
• Interview Scheduling & Coordination
• Stakeholder Management
• ATS Management
• Recruitment Operations
• Process Excellence
• Time Management
• Data Accuracy & Reporting