Recruitment Coordinator - Kharghar - Navi Mumbai

Shunya Tattva Management Consultant; Navi Mumbai; On-site; INR 400,000 - 650,000; Full time

Job summary

Mintskill HR Solutions LLP in Mumbai region is seeking a proactive Recruitment Coordinator to manage external recruitment coordination for our financial services clients. You will handle client interactions, candidate scheduling, and ensure smooth ATS operations.

The role requires strong communication, detail orientation, and the ability to multitask across multiple mandates while coordinating with internal teams to ensure timely closures.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and coordination skills.
• Experience in recruitment coordination or client servicing in consultancy/executive search is preferred.
• Knowledge of ATS systems, job portals (Naukri, LinkedIn), Google Workspace and CANVA designing tool.
• Excel proficiency for MIS and performance tracking.
• Ability to multitask and manage internal and external stakeholders efficiently.

Responsibilities

• Coordinate with client HR teams to submit shortlisted candidate profiles and obtain timely feedback.
• Develop understanding of client hiring preferences by proactively seeking insights on selection history, interview processes and closure factors.
• Build rapport with clients to encourage a continuous inflow of mandates.
• Act as communication bridge for interview scheduling, feedback delays, or process clarifications.
• Schedule and coordinate interviews (Video/Phone/Face-to-Face) between clients and candidates.
• Maintain regular follow-ups with selected candidates until joining date and support onboarding with documents.

Skills

Strong communication

Client handling

Attention to detail

Multitasking

Recruitment coordination

ATS knowledge

LinkedIn/Naukri

Google Workspace

CANVA design

MS Excel/Google Sheets

MIS reporting

Internal coordination

Tools

ATS systems

LinkedIn & Naukri

CANVA design

MS Excel/Google Sheets

Google Workspace

Naukri RMS

Job description

Job Description

About the Role

Join our growing executive search team ! We’re looking for a proactive and detail-oriented HR Coordinator who will support daily recruitment operations, candidate coordination, and client communication. If you're organized, a quick learner, and enjoy multi-tasking in a fast-paced environment — we want to hear from you!

Role Overview

As a Recruitment Coordinator at Mintskill HR Solutions LLP, you will play a critical role in managing client relationships, ensuring smooth recruitment operations, and supporting the internal hiring team. Unlike internal HR roles, this position focuses on external recruitment coordination for our esteemed clients in the banking, financial services, and allied industries. Your responsibilities will ensure timely closures, improve client satisfaction, and streamline candidate life cycles.

Key Responsibilities

1. Client Coordination & Relationship Management

Coordinate with client HR teams to submit shortlisted candidate profiles and obtain timely feedback.

Develop a deeper understanding of client hiring preferences by proactively seeking insights on:

Selection history

Interview processes and number of rounds

Factors that contribute to successful closures

Build rapport with clients to encourage continuous inflow of job mandates.

Act as the communication bridge for any interview rescheduling, feedback delays, or process clarifications.

2. Candidate Management & Coordination

Schedule and coordinate interviews (Video/Telephonic/Face-to-Face) between clients and shortlisted candidates.

Maintain regular follow-ups with selected candidates until their joining date.

Support onboarding processes by sharing joining formalities, task lists, and document checklists.

Collect and verify candidate documentation and share it with internal stakeholders and client SPOCs.

3. Recruitment Operations & ATS Management

Ensure timely entry and update of all job positions and interview opportunities in the Line-Up application and internal ATS.

Post job openings on LinkedIn and other job portals; track and respond to applications.

Upload and manage candidate data from Naukri, LinkedIn, and other platforms.

Maintain accurate records of selection status, interview attendance, and offer acceptance.

Support the team in maintaining joining trackers, line-up sheets, and master data files.

4. MIS & Reporting

Create and update daily, weekly, and monthly MIS reports for candidate status, client feedback, selection ratios, and joining status.

Generate and share recruitment performance matrices (such as LAP – Line-up Application Performance).

Provide recruitment marketing support by sharing performance highlights, job branding content, and candidate success stories.

5. Internal Team Support & Coordination

Serve as the go-to person for resolving internal team queries related to candidate progress, client feedback, and onboarding instructions.

Ensure recruitment consultants regularly update ATS and Line-up systems with real-time data.

Share consolidated status updates with team leads and management to facilitate decision-making and forecasting.

6. Training & Tools Onboarding

Train new team members and joiners on using internal tools like ATS, Naukri RMS, WhatsApp API, and Google Sheets.

Support internal documentation and knowledge sharing to ensure process standardization.

Skills & Qualifications

Strong communication and client-handling skills

Attention to detail and proficiency in managing multiple open roles simultaneously

Experience in recruitment coordination or client servicing in a consultancy/executive search firm preferred

Knowledge of ATS systems, job portals (e.g., Naukri, LinkedIn), Google Workspace and CANVA designing tool

Excel proficiency for MIS and performance tracking

Ability to multitask and manage internal and external stakeholders efficiently

Requirements

Required Skills and Attributes

Excellent communication and interpersonal skills for effective client and candidate interaction.

Strong organizational and coordination skills with attention to detail.

Ability to multitask and manage multiple job mandates across clients and functions.

Proficiency in tools like ATS, MS Excel/Google Sheets, and job portals.

Create Job posters using CANVA

Team-oriented approach with a proactive mindset.

Why Join Us?

• Exposure to senior hiring processes
  
• Fast-growing team with hands-on learning
  
• Opportunity to work directly with leadership
  
• Collaborative and energetic work environment