Internal Recruiter & Admin Coordinator

Content-Whale; Mumbai; Remote; INR 600,000 - 800,000; Full time

Job summary

A dynamic recruitment firm is looking for a recruiter to handle end-to-end internal recruitment for technical roles and manage administrative processes. The role involves sourcing candidates, conducting interviews, and ensuring seamless communication between management and teams in Japan and India. Candidates should have 3-5 years of experience in technical recruitment, strong decision-making skills, and excellent communication abilities. This remote position requires HR or Business Administration qualifications, with experience in cross-border operations as a bonus.

Qualifications

• 3–5 years in technical recruitment (IT/Engineering focus preferred).
• Experience interviewing recruiters is an advantage.
• Exposure to admin/HR coordination work.

Responsibilities

• Perform end-to-end internal recruitment for technical roles.
• Source candidates via various platforms.
• Conduct first-level interviews for technical positions.
• Act as a link between Japan management and the India team.
• Handle onboarding and documentation.

Skills

Technical understanding for role-based candidate assessment

Decision-making for filtering quality candidates

Good communication skills in English

Organised and attention to detail for admin work

Education

Graduate/Post-Graduate in HR, Business Administration, or related field

Job description

Location: REMOTE - (coordination for Japan office needs)

Shift Time: 6:00am to 3:00pm IST

Role Overview:

This position is responsible for end-to-end internal recruitment for our India team, focusing on technical roles, and for managing key administrative and coordination activities between management and teams across both locations. The person will be a first-level filter for all candidate profiles, ensuring only the most suitable candidates move forward, and will handle office/admin processes efficiently.

Key Responsibilities:

Recruitment (Primary Responsibility):

• Technical Recruitment
• Understand technical job requirements for IT and engineering roles.
• Source candidates via portals, LinkedIn, and recruitment networks.
• Screen resumes for skills, experience, and cultural fit.
• Interviewing Recruiters & Candidates
• Conduct first-level interviews for technical recruiters joining our company.
• Assess recruiters’ sourcing capabilities, technical knowledge, and communication skills.
• Conduct first-level interviews for technical positions to shortlist strong candidates.
• Maintain a tracker of applicants, interview status, and feedback.
• Coordinate with management for next-round interviews and final selections.

Admin & Coordination (Secondary Responsibility):

• Office Admin & Compliance Coordination
• Work with the HR compliance agency to ensure documentation, onboarding, and records are up to date.
• Handle joining formalities, contracts, and personnel files.
• Management Communication
• Act as the link between Japan management and India team, ensuring clarity of instructions and follow-ups.
• Prepare and share weekly recruitment and admin status reports.
• General Coordination
• Schedule interviews, meetings, and internal reviews.
• Support procurement of office supplies or remote working tools.

Qualifications & Skills:

• Education: Graduate/Post-Graduate in HR, Business Administration, or related field.
• Experience: 3–5 years in technical recruitment (IT/Engineering focus preferred). Experience interviewing recruiters is an advantage. Exposure to admin/HR coordination work.
• Skills: Strong technical understanding for role-based candidate assessment. Excellent decision-making for filtering quality candidates. Good communication skills in English. Organised, with attention to detail for admin work.
• Bonus: Experience working with Japan-based companies or cross-border teams.