Receptionist and Office Administrator

Piece Of Sky Llp; Pune District; On-site; INR 250,000 - 420,000; Full time

Job summary

Piece Of Sky Llp is seeking a smart, presentable Office Coordinator & Receptionist to manage the front desk and support day-to-day administration.

You will greet clients, coordinate schedules, liaise with vendors and maintain office records using MS Office and Google Workspace. Excellent English and strong organisational skills are essential for this role located in Pune.

Qualifications

• Excellent English communication, both written and spoken.
• Strong organisational and follow-up skills are essential.
• Professional presentation and good interpersonal skills are required.
• Ability to multitask and work independently with minimal supervision.

Responsibilities

• Manage reception and greet clients, visitors and partners.
• Handle calls, emails, appointments and meeting coordination.
• Coordinate day-to-day office activities and requirements.
• Coordinate with housekeeping, maintenance, vendors and service providers.
• Manage stationery, office supplies, courier and dispatch.
• Maintain office documents and basic spreadsheets in Excel/Google Sheets.
• Support meetings, events and other office activities.
• Ensure the office is well organised and professionally maintained.

Skills

Excellent English

Organisational skills

Communication skills

Multitasking

Vendor coordination

Documentation

Professional presentation

Independence

Tools

MS Office

Excel

Google Workspace

Job description

Location: Pune
Employment Type: Full-Time

Role

We are looking for a smart, presentable and well-organised Office Coordinator & Receptionist to manage the front desk and support day-to-day office administration and coordination.

Key Responsibilities

• Manage reception and greet clients, visitors and business partners.
• Handle calls, emails, appointments and meeting coordination.
• Coordinate day-to-day office activities and requirements.
• Coordinate with housekeeping, maintenance, vendors and service providers.
• Manage stationery, office supplies, courier and dispatch.
• Maintain office documents, records and basic Excel/Google Sheets trackers.
• Assist management and team members with routine coordination and follow-ups.
• Support meetings, events and other office activities.
• Ensure the office is well organised and professionally maintained.
• Maintain confidentiality and professional communication at all times.

Candidate Profile

• 1-4 years of experience in reception, office administration or coordination preferred.
• Excellent spoken and written English.
• Smart, confident and professionally presented.
• Good communication and interpersonal skills.
• Strong organisational and follow-up skills.
• Basic knowledge of MS Office, Excel and Google Workspace.
• Ability to multitask and work independently.
• Positive attitude, punctuality and professional conduct.

Key Skills: Reception | Office Coordination | Administration | Communication | Documentation | Vendor Coordination | Follow-ups | MS Excel | Professional Etiquette