Analyst - Administration & Office Management

Gravitas Technology; Pune District; On-site; INR 350,000 - 500,000; Full time

Job summary

Gravitas Technology in Hinjewadi, Pune, has an opening for Analyst - Office Management & Administration. This role operates on a UK shift (1-10pm) with a 5-days-from-office mode, handling reception, visitor and vendor management, and office upkeep.

The candidate will coordinate housekeeping, pantry, and maintenance, manage stock, Junker arrivals, and onboarding kits for new hires in Pune, while liaising with Mumbai for central operations.

Qualifications

• Proven experience in an administrative or office management role (≥2 years).
• Good verbal and written communication skills.
• Strong organizational and time-management abilities; multitasking.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Proactive attitude and reliability.
• Male candidates preferred.

Responsibilities

• Handle reception duties, manage calls, greet visitors, and coordinate interviews.
• Manage visitor and vendor entry with security protocols.
• Coordinate housekeeping, pantry, and maintenance visits and AMC schedules.
• Oversee first aid stock, courier logistics, and inventory.
• Coordinate room bookings and welcome kits for new hires in Pune.
• Liaise with Mumbai office and support central operations.
• Track attendance for security, pantry, and housekeeping staff.

Skills

Reception duties

Visitor management

Office housekeeping

Vendor coordination

Attendance tracking

MS Office

Communication skills

Proactive attitude

Time management

Gender: Male preference

Tools

MS Office

Job description

Role : Analyst - Office Management & Administration

Location : Hinjewadi, Pune

Mode of Working : 5 days from office

Shift : UK Shift(1-10pm)

Office Management & Reception

• Handling reception duties: Including managing incoming/outgoing calls, greeting and directing visitors, and coordinating candidate interviews.
• Managing visitor & Vendor's entry and exit processes: Ensuring security protocols are followed.(Main gate entry information, register entry, Visitor & Employees access etc)
• Office rounds for Housekeeping, Pantry operations, maintenance & upkeep: Managing Third Party Facility team , supervision on the quality of work, following AMC schedule for visits, reporting and following up on necessary repairs and general office upkeep.
• Managing the first aid box and ensuring its contents are always stocked and up-to-date .
• Courier management of documents, hardware , including logging, dispatching, and tracking all inbound and outbound shipments with security teams assistance
• Overseeing stationery and Pantry stock, including managing inventory and recording daily utilization entries
• Coordinating boardroom and meeting room bookings, managing schedules and ensuring rooms are set up as required.
• Handing over welcome kits to new hires in the Pune office as per new joiners details provided by HR team.

Coordination & Tracking

• Coordination with Embassy BMS for facility management requirements such as car parking, Guests and vendor entries.
• Attendance tracking for security, Pantry and housekeeping manpower, along with regular employees physical attendance tracking .
• Liaising with the Mumbai Office to support local execution of centrally managed critical operations.
• Uber activations for female employees
• Biometric enrollment for new joiners
• Full and Final settlement (F&F) process for exits
• Medical insurance administration
• Annual Maintenance Contract Renewals
• Stay & Car hire bookings
• Ordering of Pantry, stationery & Housekeeping materials.

Required Skills :

• Proven experience in an administrative or office management role, preferably in a corporate environment (at least 2 years)
• Good communication and interpersonal skills (verbal and written).
• Strong organizational and time-management abilities. multitasker.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• A proactive attitude
• Male candidates preferred