Receptionist

Zealmax Innovations; Navrangpura; On-site; INR 250,000 - 420,000; Full time

Job summary

Zealmax Innovations in Navrangpura, Gujarat, invites a professional for front desk and office administration duties at our corporate office. You will welcome visitors, manage gate passes, coordinate with vendors, and support HR and Finance teams to ensure smooth daily operations.

Candidates with 1–3 years of corporate reception experience are preferred. Banking sector background is welcome; English fluency is helpful but clarity and confidence matter most.

Qualifications

• 1–3 years of experience in a corporate office or reception role.
• Experience in the banking sector is welcome for this position.
• Clear communication and confidence are valued even if English fluency is not mandatory.

Responsibilities

• Welcome visitors professionally, understand their visit purpose, and guide them accordingly.
• Allow meetings with the Director only for approved visitors; manage walk-ins without appointments.
• Attend to visitors from arrival to exit; ensure they are attended, seated, and their work is completed.
• Handle courier staff and maintain courier records and follow-ups.
• Coordinate with external service agencies and supervise their visits from entry to completion of work.
• Manage the front desk phone—answer, screen, and transfer calls.
• Maintain visitor register and gate-pass records.
• Manage day-to-day office administration and coordinate with Finance, HR, and Procurement.
• Maintain records, filing systems, and documentation (physical and digital).
• Handle scheduling, correspondence, and follow-ups with internal and external stakeholders.
• Support onboarding logistics, travel arrangements, and office supply management.

Skills

Effective communicator

Front desk experience

Job description

Key Responsibilities

Front Desk & Visitor Management:

• Welcome visitors professionally, understand the purpose of their visit clearly, and guide them accordingly.
• Allow meetings with the Director only for visitors approved by the Director; politely manage walk-ins without appointments.
• Stay attentive to every visitor from arrival to exit ensure they are attended, seated, and their work is completed.
• Handle courier staff — incoming and outgoing couriers, records, and follow-ups.
• Coordinate with external service agencies (AC servicing, PC/IT support, RO servicing, etc.) — supervise their visit from entry to completion of work.
• Manage the front desk phone — answer, screen, and transfer calls.
• Maintain visitor register and gate-pass records.

Office Administration:

• Manage day-to-day office administration, vendor coordination, and facility-related tasks.
• Coordinate between internal departments (Finance, HR, Procurement) for smooth workflow.
• Maintain records, filing systems, and documentation (physical and digital).
• Handle scheduling, correspondence, and follow-ups with internal and external stakeholders.
• Support onboarding logistics, travel arrangements, and office supply management.

Candidate Requirements:

• 1 to 3 years of experience working in a company's corporate office. Experience at a company's reception is strongly preferred.
• Candidates from the banking sector are welcome — even without reception experience — if they have good communication skills and are willing to work at the front desk.
• Effective communicator — able to talk confidently and clearly with visitors, vendors, and staff. Fluent English is not mandatory; clarity and confidence matter more.
• Smart, presentable, serious about work, and disciplined.