Front Office Executive

Colliers; Koregaon Park; On-site; INR 250,000 - 350,000; Full time

Job summary

Colliers in Koregaon Park, Pune, seeks a professional receptionist to warmly greet visitors, handle calls and emails, and maintain a smooth front-office operation. The role covers meeting scheduling, conference room bookings, travel support, and light HR/admin tasks, with emphasis on professionalism, organization, and excellent communication.

Candidates should have a bachelor's degree and 1–3 years of relevant experience; proficiency in MS Office is required, along with strong presentation and

Qualifications

• Bachelor's degree in any discipline.
• 1 to 3 years of experience in reception, front office, or administrative roles.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Professional appearance and customer-service orientation.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Manage incoming and outgoing calls, emails, and correspondence.
• Maintain visitor logs and issue visitor passes as per company policy.
• Schedule meetings and manage conference room bookings.
• Coordinate courier services, mail handling, and office deliveries.
• Support travel arrangements and logistics when required.
• Maintain front office records and administrative documentation.
• Ensure reception and common areas are clean, organized, and presentable.
• Assist HR/Admin teams with onboarding, employee communications, and other administrative tasks.
• Handle general inquiries and direct them to the appropriate departments.

Skills

Verbal communication

Written communication

Customer service

Professional appearance

Education

Bachelor's degree in any discipline

Tools

MS Office Suite

Job description

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Manage incoming and outgoing calls, emails, and correspondence.
• Maintain visitor logs and issue visitor passes as per company policy.
• Schedule meetings and manage conference room bookings.
• Coordinate courier services, mail handling, and office deliveries.
• Support travel arrangements and logistics when required.
• Maintain front office records and administrative documentation.
• Ensure reception and common areas are clean, organized, and presentable.
• Assist HR/Admin teams with onboarding, employee communications, and other administrative tasks.
• Handle general inquiries and direct them to the appropriate departments.

Required Qualifications

• Bachelor's degree in any discipline.
• 1 to 3 years of experience in reception, front office, or administrative roles.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Professional appearance and customer-service orientation.

Key Competencies

• Excellent interpersonal skills
• Communication and presentation skills
• Time management and multitasking
• Attention to detail
• Problem-solving ability
• Professional etiquette

Preferred Skills

• Experience with visitor management systems.
• Knowledge of office administration processes.
• Ability to work in a fast-paced environment.