Front Office Executive

Kedar Ventures; Pune District; On-site; INR 180,000 - 300,000; Full time

Job summary

Kedar Ventures in Pune district seeks a courteous receptionist to greet guests, manage the front desk, answer calls, and perform basic clerical tasks. The role requires maintaining a tidy reception area and coordinating with security and vendor teams.

Applicants should have strong communication and multitasking abilities, along with proficiency in MS Office. Prior front office experience and a professional appearance are preferred for handling confidential information discreetly.

Qualifications

• Experience as a receptionist, front office representative, or similar role.
• High school diploma or equivalent required; degree/certificate in hospitality, business, or office administration preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and professional appearance.
• Proficiency in MS Office and familiarity with office management software.
• Strong organizational skills with the ability to multitask.

Responsibilities

• Greet guests and direct them to the appropriate personnel.
• Answer, screen, and forward phone calls.
• Handle filing, scanning, photocopying, and basic report prep.
• Keep the reception area tidy and stocked with supplies.
• Manage appointments, issue visitor badges, and coordinate with security.
• Liaise with housekeeping, facility, and vendor teams for daily operations.
• Maintain confidentiality and data privacy.

Skills

Front desk management

Communication

Multitasking

Interpersonal skills

Time management

Education

High school diploma

Hospitality/Office admin degree

Tools

MS Office

Office management software

Job description

• Visitor Management: Greet guests, offer refreshments, maintain visitor logs, and direct them to the appropriate personnel.
• Communication Hub: Answer, screen, and forward phone calls
• Administrative Support: Handle filing, scanning, photocopying, courier services, and assist with report preparation.
• Office Maintenance: Ensure the reception area is tidy, presentable, and stocked with necessary supplies.
• Scheduling & Security: Manage appointments, issue visitor badges, and coordinate with security staff.
• Coordination: Liaise with housekeeping, facility, and vendor teams to ensure smooth daily operations.
• Confidentiality: Handle sensitive information with discretion and maintain data privacy standards.

Required Skills and Qualifications

• Experience: Proven experience as a receptionist, front office representative, or similar role.
• Education: High school diploma or equivalent required; degree/certificate in hospitality, business, or office administration preferred.
• Communication: Excellent verbal and written communication skills.
• Soft Skills: Strong interpersonal skills, professional appearance, and ability to multitask in a fast-paced environment.
• Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management software.
• Time Management: Strong organizational skills with effective prioritization.