Purchase Order & Follow up Executive

Central Book Shop; Hyderabad; On-site; INR 350,000 - 500,000; Full time

Job summary

Central Book Shop in Hyderabad, India is seeking a detail-oriented procurement professional to manage vendor relationships and order statuses. The role involves coordinating with sales and operations, ensuring accurate invoicing and ERP data, and maintaining robust documentation.

The candidate should be proficient in MS Excel and ERP systems, capable of handling multiple vendors, and possess strong communication and coordination skills to keep teams aligned and responsive.

Qualifications

• Strong understanding of sales and procurement processes.
• Accuracy in documentation.
• Proficiency in MS Excel and ERP systems.
• Clear communication and coordination skills.
• Ability to handle multiple publishers/vendors.

Responsibilities

• Vendor management and coordination with internal teams.
• PO follow-up and tracking for outstanding orders.
• Vendor communication and team coordination across Sales/Operations.
• Documentation: filing quotes, invoices, and data in ERP.
• Any additional tasks assigned by RM with Excel proficiency.

Skills

Vendor management

MS Excel

ERP systems

Documentation accuracy

Communication & coordination

Multiple vendors management

Job description

Role & responsibilities

1. Vendor management

Checking with vendor for New CatLog and MRP list Maintain the list of sample request, dispatch and received status.

Sharing information received from vendor to relevant team members

Providing relevant information to vendor and the Operations team as per they need and collecting Return note or Credit Note.

2. PO follow

PO follow up on regular basis for outstanding order qty.

Follow up with vendor for faster action for urgent request form ops and inward team

Cascading the status with sales and schools team Checking Info mails for receipt of Invoice and information and share the same in ERP and to the team members

Minimizing the Delay of delivery by following up regularly and updating the latest information received form vendors.

3. Vendor communication and Team coordination

Sharing information as when need to sales and Operation team

Providing correct data from as per the requirement of inward team

Sending Mails to Vendor from Info with discrepancy mentioned but the team member and follow up the same till rectified.

4. Documentation.

Filing the School quotes and maintaining the documents of Purchase dept

Resolving the issue and concerns from inward dept with regards to invoice and title and sib or any other relevant data

Providing the invoice and data as per the Request of all Inward and accounts Dept and keep it filed.

5. Any additional works assigned by the RM as per the need to the company and Scenarios, Excellent SKILL IN EXCEL

Preferred candidate profile

Strong understanding of sales and procurement processes

Accuracy in documentation

Proficiency in MS Excel, ERP systems.

Communication and coordination skills

Ability to handle multiple vendors (Publisher)

Process-oriented with a dedicated will of working